Administrative Skills, Bidding, Business Development, Calendar Management, Career Development, Communication Skills, Construction, Construction Estimating Software, Construction Estimates, Construction Planning, Construction Support, Detail Oriented, Documentation, Electricity, Fire Alarm, Follow Through, Low Voltage (LV), Maintenance - Electrical, Microsoft Excel, Microsoft Office, Organizational Skills, Pricing, Project Estimates, Project/Program Coordination, Sales Pipeline, Time Management
Estimating Project Coordinator
Bart's Electric | Liberty, MO | We Build People
Be the engine that keeps our bids organized, accurate, and on time.
Bart's Electric is a full-service electrical and special systems contractor with a reputation for reliability and service that sets us apart in commercial electric. As a merit shop, we reward performance and dedication with real advancement, and we invest in our people through training and career development.
The Role
The Estimating Project Coordinator supports our preconstruction and estimating team by managing bid opportunities, organizing project documentation, coordinating vendor pricing, and ensuring accurate, timely distribution of information. You'll be the key link between business development, vendors, and estimators, streamlining our bid process from intake through final submission.
What You'll Do
Bid Intake & Organization
- Receive and process bid invitations
- Download and organize plans, specifications, and addenda
- Maintain a standardized filing system for all bid documents
Front-End Specification Review
- Extract and summarize key project information (bid dates, pre-bid meetings, job walks, GCs bidding, bonding requirements, tax status, delivery method, scope, and project size)
- Provide a consistent project overview to support go/no-go decisions
Vendor & Pricing Coordination
- Obtain quotes for lighting, gear, generators, and subcontractor scopes (fire alarm, low voltage, civil, etc.)
- Track and follow up on vendor quotes to ensure coverage
- Maintain and update the vendor/subcontractor contact database
- Organize and distribute quotes to estimators
Bid Coordination
- Distribute bid documents to estimators once assigned by the VP of Estimating
- Maintain and manage the estimating calendar
- Track deadlines and ensure internal milestones are met
Communication & Reporting
- Act as a liaison between business development, estimating, vendors, and operations
- Track bid status and maintain pipeline visibility
Additional Support
- Distribute addenda updates and maintain bidder and GC lists
- Assist with proposal assembly and post-bid organization
- Help build a historical bid and cost database
What You Bring
- Experience in construction estimating support, project coordination, or administrative support (electrical or construction preferred)
- Strong organization, attention to detail, and deadline management
- Proficiency in Microsoft Office, especially Excel; familiarity with construction/estimating software a plus
- Ability to read construction plans and specs a plus
- Excellent communication and follow-through
Pay and Benefits: Competitive pay, Medical, Dental, Vision, PTO, six paid holidays, and a 401(k) with a generous match.
Bart's Electric is an equal opportunity employer.
Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at
Phone: 816-421-0007
Email: hr@bartselectric.com
Equal Opportunity Employer, including disabled and veterans.
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