Estimator Costing Specialist - Plumbing

GENERAL STATEMENT OF JOB

At Stancil Services, accurate information drives confident decisions. The Estimator Costing Specialist - Plumbing plays a pivotal role in ensuring the data behind our projects is precise, reliable, and aligned with real-world operations.

This role maintains the integrity of the Bill of Materials (BOM) and Piece Pay databases-providing consistent, accurate cost data that empowers our estimating, procurement, and operational teams. By stewarding critical information, streamlining processes, and supporting cross-functional collaboration, this position enables more accurate forecasting, smoother workflows, and better business decisions across Stancil Services.

SUPERVISORY RESPONSIBILITIES

None

ESSENTIAL JOB FUNCTIONS

• BOM & Piece Rate Data Management

• Create, update, and maintain Bill of Materials (BOM) and Piece Rate databases with accurate and current information.

• Ensure version control, consistency, and audit readiness for all cost data.

• Implement quality control processes to validate data accuracy and resolve discrepancies.

• Cross-Functional Collaboration

• Coordinate with Estimating, Purchasing and Field Compliance teams to align cost data with field operations.

• Distribute updated materials lists, labor rate sheets, and other documents to stakeholders in a timely manner.

• Serve as the primary point of contact for cost data updates, clarifications, and related inquiries.

• Cost Analysis & Reporting

• Support estimating teams by supplying timely, detailed cost information for bids and project planning.

• Assist in developing cost reports, dashboards, and summaries used by company leadership.

• Analyze labor cost trends to identify potential cost-saving opportunities.

• Provide job costing reports to evaluate material and labor expenses in coordination with internal reporting.

• Systems & Process Improvement

• Use software tools such as Excel, BOLT, SAGE, and PDF markup tools to streamline data input and reporting.

• Recommend process improvements that enhance efficiency and reduce manual work.

• Document standard operating procedures for database and costing workflows.

• Documentation Management

• Organize and manage project-specific takeoffs, cut sheets, and related documentation.

• Communicate missing or updated documentation requirements to the Field Compliance team.

• Other related duties as assigned.

EDUCATION, EXPERIENCE AND TRAINING

• Associate or Bachelor's degree in Construction Management, Engineering, Business, or a related field preferred.
• Minimum 3 years of experience in construction costing, estimating, or data coordination roles.
• Strong proficiency with Microsoft Excel (pivot tables, VLOOKUP, formulas).
• Experience with ERP, costing, or estimating platforms (Sage, Viewpoint, NetSuite).
• Familiarity with Bluebeam, Adobe, or similar PDF markup tools.
• Excellent organization, document management, and file control skills.

STANDARDS OF PERFORMANCE

• Demonstrate accuracy, organization, consistency, and high attention to detail.
• Maintain professionalism and confidentiality in all interactions.
• Exhibit strong written and verbal communication skills.
• Manage multiple tasks simultaneously and prioritize effectively in fast-paced environments.
• Build strong cross-departmental relationships rooted in trust, openness, and collaboration.
• Display strong follow-up skills and reliability in supporting internal stakeholders.
• Show initiative in identifying data gaps, inconsistencies, and opportunities for improvement.
• Maintain punctuality and compliance with all company policies, including attendance and time-off requests.
• Demonstrate adaptability and willingness to learn new software systems.
• Support operational goals by meeting deadlines and collaborating effectively across teams.
• Uphold Stancil's values of dedication, teamwork, resilience, and continuous improvement.

WORKING ENVIRONMENT AND CONDITIONS

• Work performed primarily in an office environment with extended screen time.
• Requires frequent sitting, standing, talking, and listening during normal daily tasks.
• Requires regular use of hands to handle or work with documents, tools, and digital equipment.
• May require occasional reaching, climbing, kneeling, or similar movements for project documentation or file access.
• Occasional lifting of objects or materials up to 15 pounds.
• May require occasional travel to job sites or operational meetings.
• Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the job.

TOOLS AND EQUIPMENT

• Standard office equipment including computers, tablets, printers, and copiers.
• Software including Microsoft Office Suite, BOLT, SAGE, PDF markup programs, and other estimating tools.

BENEFITS

• 401(k) Matching (100% up to 1st 4% deferred)
• Dental Insurance
• Employee Assistance Program (EAP)
• Health Insurance
• Up to $500 annual employer HSA match (HDHP enrollment required)
• Life Insurance (Group & Voluntary)
• Paid Time Off
• Vision Insurance
• Maternity/Paternity Leave
• Competitive salary + Bonus potential

Note: As in any Job Description, this description, including the list of essential functions, is not exhaustive and may be supplemented, as conditions require. The Company reserves the right to modify the quality or quantity standards for this position based on changes in specifications, manufacturing, or other conditions.

Stancil Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.