Evening/Weekend Facilities Operation Specialist (64)

Position Information

Posting Detail Information

Working Position Title Evening/Weekend Facilities Operation Specialist (64) Classification Facility Operations Specialist Position Number 00000064 Open Date 10/14/2026 Close Date 11/04/2026 Priority Review Date Employee Class Staff Full-Time/Part Time Full-Time FTE 1.00 Position Status Regular FLSA Non-Exempt Job code 2379 Union Representation Non-Union Union Code N/A Unit/Department University Libraries College/Unit University Libraries Division Academic Division Location FO 428 Link to Department Website or Custom Search Page https://www.niu.edu/university-libraries/index.shtml

Position Summary, Requirements, and Qualifications

Position Summary, Requirements, and Qualifications

Overview

Libraries Facilities Operations serves an important role in the University Libraries. The unit monitors and addresses all facilities-related matters in the libraries (including Founders Memorial Library, Music Library, and Faraday Library). In addition, the unit manages the opening and closing during days, evenings, and weekends; works with other library departments to facilitate appropriate stewardship of library spaces and resources; and helps to maintain a safe and secure environment for library patrons.

Position Summary

Serves as the senior on-site operational staff member during assigned evening and weekend hours. Monitors, supervises, and participates in activities related to the operation, safety, security, and customer service functions of the University Libraries' facilities. Ensures that established library policies, procedures, and regulations are followed and provides operational support across multiple service areas after daytime staff have departed. Provides first-line assistance to library users, oversees building opening and closing procedures, responds to emergencies, and performs basic circulation and access services functions during evening and weekend operations. Exercises independent judgment in resolving operational issues and serves as the library's primary authority until relieved by an appropriate supervisor or emergency personnel.

Essential Duties and Responsibilities

Facilities Operations

• Responsible for library opening and closing procedures; monitors physical conditions of the library, as well as patron activities; enforces state, university, and library rules, regulations, and policies pertaining to the use of the library; and notifying appropriate staff members of emergency situations (illness, fire, maintenance problems) or illegal activities (theft, mutilation, smoking)
• Assists in and facilitates planning, scheduling, directing and coordinating the use of library facilities; processes requests for approved events such as lobby tabling events, exhibits, lectures & performances, and room reservations for internal and external constituents; coordinates and disseminates reservation information, as needed
• Assists the Facilities Operations Coordinator in requesting and monitoring work orders for repair and maintenance of library property; in that capacity, keeps records or maintains awareness of work order instructions for effective communication with workers; assists with scheduling projects regarding library facilities and maintenance
• Facilitates communication with, and serves as a liaison to, internal library partners (such as Einstein's Bagels, OneCard Office, DoIT/TSD and other Learning Commons partners) as well to campus police, building services staff, and student judicial office; participates in library and university meetings and workshops related to operations and security

Facilities Management

• Provides guidance and direction to student workers on duty during hours of operation
• Monitors all secure areas of library to assure that areas are protected and appropriate doors are locked
• Maintains a record of incidents in the library, completes related reports, and notifies appropriate superiors
• Performs routine circulation transactions, follows Access Services procedures, and refers exceptions as needed.

Customer Service

• Oversees the lost and found operation
• Assists patrons, as needed
• Participates in the development of guidelines, procedures, and policies

Other Duties as Assigned

• Performs other related duties as assigned

Communication

• Oversees announcements over the public-address system, emergency paging and closing of service areas and the library
• Compiles statistics and reports related to gate counts and other building-use data

Minimum Required Qualifications (Civil Service)

• High School Diploma or equivalent.

• Any one or combination totaling two (2) years (24 months) from the categories below:

• college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:

• 60 semester hours or an Associate's Degree equals one (1) year (12 months)

• training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.

• work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.

Knowledge, Skills, and Abilities (KSAs) (Civil Service)

• Knowledge of principles and processes for providing customer service.
• Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications, as needed.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
• Knowledge of electronic equipment, computer hardware and software, and their applications.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
• Ability to understand implications of new information for both current and future problem-solving and decision-making.
• Ability to exhibit strong organizational skills and maintain detailed, accurate records.
• Ability to communicate effectively as appropriate for the needs of the audience.
• Ability to interpret work related documents, policies, and procedures.

Specialty Factors (Civil Service)

None

Preferred Qualifications (Civil Service)

None

Minimum Required Qualifications (SPS)

N/A

Additional Requirements (SPS)

N/A

Preferred Qualifications (SPS)

N/A

Physical demands/requirements

• This position is assigned primarily to evening and weekend hours and must be able to work a schedule that supports library operations outside of normal business hours, including special events as assigned.

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date 12/1/26 Anticipated Appointment End Date Percent of Staff Year 1.00 Standard Hours Per Week 37.50 Working Hours During Academic Year - Sunday - Thursday 4PM - 12:30PM, During Intersessions - Monday - Friday 9AM - 5:30PM, during Summer - Monday-Friday 2PM - 10:30PM, one-hour lunch Salary $42,510.00 - $45,006.00/Annually; NIU offers a robust benefits package. Hourly or Semi-monthly Pay Rate/Range $21.80 - $23.08/Hourly Earn Type Hourly

Application Procedure

Application Procedure

Application Procedure

Required Procedures

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.

• If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.

• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.

• Please monitor your e-mail for further information regarding your application. Emails will be generated from HumanResources@niu.edu and/or CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.

• Illinois residency required within 180 days of the hire date.

Credentials Assessment Examination:

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resource Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position have been met.
• Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the applicant names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Facility Operations Specialist for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click on Human Resource Services - Benefits for detailed information about Northern Illinois University's benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Special Instructions Quick Link to Applicant https://employment.niu.edu/postings/97882 Is Background Check Required? Yes EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Director of Civil Rights Office, Title IX Coordinator

Health Services 2nd floor

CivilRights@niu.edu

815-753-0455

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person's disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at ada@niu.edu.

Safety Information

NIU provides annual reports on campus security and fire safety.

Read the Annual Security and Fire Safety Report.

Contact the Ethics and Compliance Office at 815-753-9364 for a hard copy.

Applicant Documents

Required Documents

• Resume/Curriculum Vitae
• Cover Letter
• List of at least 3 Professional References

Optional Documents

• Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
• Transcripts (unofficial with official required at hire)
• Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • What is the highest level of education attained?

• GED

• High School Diploma

• Associates Degree

• Bachelors Degree

• Masters Degree

• PHD

• • Have you attached all transcripts to support the degrees you are submitting for consideration?

• Yes

• No

• • How many years of experience do you have in this type of position?

• 0-1

• 1-3

• 3-5

• 5-7

• 7+

• • Select the answer that best describes your work experience assisting in the management of a facility such as: verifying and processing facility use requests; coordinating the use of a facility including arranging facilities for approved events, renovations, maintenance, space utilization, etc.; overseeing departments within a facility; serving as a liaison with contractors, vendors, clients, customers, etc.; exhibiting effective communication skills with all levels and/or types of people; making independent decisions

• No work experience directly related to the job function described

• My work experience relevant to the job function described was performed under guidance

• My work experience relevant to the job function described was performed independently

• • Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response.)

(Open Ended Question)

• • Select the answer that best describes your work experience assisting with personnel functions such as: interpreting written and oral work orders or instructions; giving directions to employees; communicating and enforcing work rules and policies; determining work priorities; inspecting and evaluating the quality of work and performance; establishing and maintaining employee time and work schedules; approving employee time sheets and requests for vacation/leave:

• No work experience directly related to the job function described

• My work experience relevant to the job function described was performed under guidance

• My work experience relevant to the job function described was performed independently

• • Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response.)

(Open Ended Question)

• • Select the answer that best describes your work experience assisting with administrative functions such as: data entry; inventory management; preparing and processing requisitions for supplies, equipment, and machinery; processing work orders; submitting and filing receipts and/or invoices of goods and services; submitting and filing vendor contracts; maintaining records or databases related to cost sheets, compliance records, preventative and general maintenance records, job logs, material logs, etc.:

• No work experience directly related to the job function described

• My work experience relevant to the job function described was performed under guidance

• My work experience relevant to the job function described was performed independently

• • Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response.)

(Open Ended Question)

• • Select the answer that best describes your work experience assisting in operational activity such as: coordinating work orders; assisting with financial activities or reporting including preparing cost analyses and budgets; preparing operational reports; estimating manpower and materials needed for specific jobs; tracking the status of projects; establishing standards needed to facilitate production or service; making recommendations which improve operational procedures; implementing policies, goals, objectives, or procedures:

• No work experience directly related to the job function described

• My work experience relevant to the job function described was performed under guidance

• My work experience relevant to the job function described was performed independently

• • Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response)

(Open Ended Question)

• • Select the answer that best describes your work experience associated with safety/compliance programs such as: following provisions for the safety of persons and property; reading and interpreting complex or technical materials such as procedural regulations/codes, blueprints, etc.; applying procedural regulations/codes established by an authoritative source; directing preventative maintenance activities (operation, maintenance, inspection, and security of equipment or machinery); serving as emergency contact; effectively handling emergency situations.

• No work experience directly related to the job function described

• My work experience relevant to the job function described was performed under guidance

• My work experience relevant to the job function described was performed independently

• • Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response)

(Open Ended Question)

• • Select the answer that best describes your work experience being responsible for building operations such as coordination of building maintenance and work orders, construction management such as renovations and project management, hospitality such as custodial or housekeeping operations, food-service management, or event management:

• No work experience directly related to the job function described

• My work experience relevant to the job function described was performed under guidance

• My work experience relevant to the job function described was performed independently

• • Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response)

(Open Ended Question)

• • If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
• Yes
• No
• Not Applicable