Title: Event Coordinator
Location: Venice & Santa Monica Locations (Westside LA)
Pay: Starting $20/hour
Schedule: Full-time, Thursday - Monday nights and weekends
Brand summary
Join the team at SoCal’s first coworking space and become an integral part of a community of individuals, freelancers, entrepreneurs, startups, small businesses, and remote workers who believe that to work for yourself, you don’t have to work by yourself. We’re looking for a talented individual with administrative and hospitality experience, who is well‑versed in customer service, CRM software, and cloud‑based applications. If you’re someone looking to contribute to a team, engage with others, tackle problem‑solving opportunities, and build community around common and uncommon lifestyles, we want to meet you! https://www.blankspaces.com/about/
Job Description
The Event Coordinator is responsible for managing onsite events, film shoots, and conference room bookings at our Venice and Santa Monica locations. This role requires hands-on support with venue layouts, client communication, and vendor coordination, while also assisting the sales and marketing teams with event promotion and member engagement.
Application Process:
- Submit resume and application
- Feel free to follow up by contacting the hiring manager
- Await a call or email to schedule an initial phone or video interview
- We typically run a 3‑step interview process: in‑person or video interviews with multiple managers, followed by a trial day.
Responsibilities
Event & Venue Operations
- Coordinate onsite events, film shoots, and conference room bookings.
- Manage event logistics including walk-throughs before and after events.
- Set up and tear down furniture, layouts, and AV equipment in alignment with client needs.
- Oversee vendor partners including cleaning crews, security, valet, and catering.
- Ensure venues remain operational, welcoming, and prepared for all bookings.
Client & Sales Support
- Serve as the point of contact for client inquiries related to events and space usage.
- Assist with tours for prospective clients and event planners.
- Support the sales process: drafting and sending contracts, handling billing and invoicing, and following up with leads.
- Build strong client relationships that drive repeat bookings and referrals.
Marketing & Community Engagement
- Capture event photos and create content for social media channels.
- Design flyers, event promotions, and marketing collateral.
- Maintain and update the shared event calendar.
- Draft blurbs for newsletters and digital campaigns to highlight upcoming events.
- Support internal member events by coordinating logistics and executing marketing outreach.
- Assist with online marketing referral listings and partners.
Qualifications
- 2–3 years of experience in event coordination, hospitality, or a related field.
- Strong organizational skills and ability to juggle multiple projects simultaneously.
- Comfortable with hands-on physical tasks such as moving furniture and staging rooms.
- Excellent communication skills, both written and verbal.
- Familiarity with CRM software, billing platforms, and marketing tools is a plus.
- Creative eye for event design, photography, and social media.
- Ability to work flexible hours, including evenings and weekends.
Perks
- Insurance Benefits: Medical, dental, vision, 401k, life, home, car, renters, and more
- Commuter: Monthly allowance for saving the planet by using public transportation
- Community: Access to all BLANKSPACES locations, events, community programming, and membership experiences
- Marketplace: Discounts for restaurants, tickets, vacations, both local and global
Requirements
- Congenial, helpful, and professional personality
- Must love people and value compassion and respect
- Strong interpersonal communication, writing, and grammar skills
- Strong computer and tech capabilities
- Reliable transportation, as you may be required to work at more than one location within Santa Monica and Venice
- Commitment to work nights and weekends schedule
- Strong work ethic, matched with an understanding that there is little to no downtime in this job
- Ideal candidate will have 2-3 years’ experience in events or hospitality
- We HIGHLY value experience with MindBodyOnline, BaseCamp & PipeDrive
- Ability to occasionally assemble/disassemble furniture, lift up to 50lbs
- Must be able to stand, walk, and move about the store for the duration of a shift
Work schedule
- Night shift
- Weekend availability