Event Planner

Job Summary

This role supports an internal Events Planning Group by coordinating and managing logistics for in-person, hybrid, and virtual events. The position plays a key role in ensuring smooth day-to-day operations by handling event logistics, travel coordination, procurement, data management, scheduling, and issue resolution.

The role requires prior event planning experience and involves close collaboration with internal teams, external partners, and vendors to deliver high-quality events and professional customer service.

Key Responsibilities

• Provide high-level event support, including meeting and seminar coordination, travel arrangements, procurement, data management, calendar coordination, and problem resolution

• Organize, plan, and manage all phases of the event lifecycle, including pre-planning, logistics, registrations, reservations, travel authorizations, expense reports, execution, and post-event reviews

• Support in-person, hybrid, and virtual events

• Deliver proactive, professional customer service to internal teams and external partners

• Develop and maintain collaborative relationships with internal stakeholders, vendors, and service providers

• Coordinate with internal teams on event webpages, advertising logistics, and audiovisual requirements

• Work with external vendors and caterers to secure event supplies and services

Skills & Experience

• Demonstrated experience coordinating and managing virtual, in-person, and hybrid events, preferably in corporate or academic environments

• Strong organizational skills with the ability to prioritize multiple tasks and maintain attention to detail

• Excellent time management, communication, and customer service skills

• Proven ability to track, manage, and follow up on tasks using structured systems or workflows

Qualifications

• Minimum of 4+ years of conference or event support experience

• High school diploma or equivalent

• Intermediate to advanced proficiency in Microsoft Outlook and Microsoft Office, particularly Excel

Baltimore, Maryland, United States

2026 Feb 12th Virtual - Space Telescope Science Institute