Event Producer

Location: Irwindale, CA
Work Environment: Hybrid/Flexible
Pay Rate: $45/hr
Benefits: Medical Benefits + PTO
Contract Duration: 12 Months
Hours: 40 Hours/Week
Travel: Occasional travel required, including evenings, weekends, and holidays as needed

Position Overview

We are seeking an experienced Event Producer to plan, develop, and execute high-quality live and virtual events. This role will manage the full event lifecycle, including concept development, project planning, budgeting, vendor and venue management, stakeholder coordination, event marketing requirements, execution, and post-event evaluation.
The ideal candidate has 3–5+ years of event production or event management experience and is comfortable managing multiple projects, working with executive-level stakeholders, and delivering polished participant experiences in a fast-paced environment.

Responsibilities

• Plan, develop, and execute engaging live and virtual events from concept through completion.
• Manage the full event lifecycle, including project initiation, planning, execution, closeout, and post-event evaluation.
• Develop and manage event budgets, expenditures, timelines, deliverables, and project plans.
• Manage relationships and negotiations with venues, vendors, contractors, consultants, and external partners.
• Coordinate multiple events and projects simultaneously while meeting competing deadlines.
• Partner with internal stakeholders to determine event marketing, communication, and logistical requirements.
• Coordinate experiential activations while ensuring brand consistency across events.
• Collaborate directly with managers, directors, executive leadership, and other senior stakeholders.
• Monitor the participant experience and identify opportunities to improve future events.
• Anticipate potential event risks, troubleshoot issues, and implement proactive solutions.
• Stay current on event production, hospitality, and experiential marketing trends.
• Provide onsite event support and travel when required.

Qualifications

• 3–5 years of experience in event planning, event production, conferences, meetings, hospitality, public relations, tour planning, or a related field.
• Demonstrated experience independently managing events or projects from planning through completion.
• Experience managing event budgets, expenses, project timelines, and deliverables.
• Strong experience managing vendors, venues, contractors, and external partners.
• Experience working directly with executives and senior-level stakeholders.
• Experience supporting or producing conferences, meetings, live events, virtual events, or hospitality programs.
• Strong project management, organizational, and time-management skills.
• Ability to manage multiple projects and competing deadlines simultaneously.
• Strong vendor management and negotiation skills.
• Excellent written, verbal, interpersonal, and presentation skills.
• Strong attention to detail with the ability to remain composed under pressure.
• Ability to anticipate risks and take a proactive, solution-focused approach.
• Ability to work independently as well as collaboratively across cross-functional teams.
• Knowledge of event protocol, diplomacy, etiquette, stakeholder engagement, and audience experience preferred.
• Bachelor’s degree in Communications, Public Relations, Hospitality, Travel & Tourism, Event Management, Marketing, or a related field preferred. Relevant professional experience may substitute for education requirements.

Technology

Experience with tools such as:

• Microsoft Office Suite
• Microsoft Teams
• SharePoint
• Smartsheet
• Monday.com
• Zoom
• WebEx
• Adobe Acrobat
• DocuSign
• Virtual event and tour platforms

Additional Requirements

• Must be comfortable working in a hybrid/flexible environment.
• Must be willing to travel occasionally for events.
• Must be adaptable to changing schedules and last-minute event requests.
• Must be available for occasional evening, weekend, and holiday event support.
• Position requires periods of walking and standing.
• Must be able to lift, carry, push, or pull approximately 21–40 pounds

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