Event Project Manager

Global Events Prog Mgr. 2 - 26325-1

6 Months contract

Location: Ann Arbor, MI 48105 - ONSITE REQUIREMENT

Event Project Manager

The Event Project Manager is responsible for leading the strategy, planning, communication and execution of high-impact executive-sponsored events. This role requires exceptional attention to detail to create employee experiences that reflect the company''s brand and business priorities.

The ideal candidate is a proactive and detail driven, with experience managing external vendor relationships and complex, multi day events for 100 to 3,000 people in a fast paced, global technology company.

Event Planning

• Manage the end to end planning and delivery of major corporate events, including complex engineering conferences, customer organization conferences and executive leadership meetings.
• Translate business objectives into event concepts, agendas and experience designs that engage targeted audiences and elevate the KLA brand.
• Build and manage detailed project plans, timelines, budgets and risk assessments for all assigned events.
• Serve as a trusted advisor to internal partners, guiding them through event strategy, options and best practices.
• Collaborate with global teams to support consistency across regions while tailoring experiences to local needs.

Event Execution & Logistics

• Oversee venue sourcing, contract negotiations, and vendor selection (A/V, production, decor, catering, transportation, security, registration, logistics, etc.) for annual meetings and conferences.
• Develop comprehensive event documentation, including run of show, production schedules, staffing plans and briefing materials.
• Create consistency in content, messaging and attendee experience.
• Manage on site operations, staff, vendors and stakeholders to ensure flawless execution.

Financial & Vendor Management

• Own event budgets from forecasting through final reconciliation; ensure responsible cost management and ROI reporting.
• Work closely with Purchasing to negotiate vendor contracts and performance, ensuring the highest standards of service delivery and compliance with company policies.
• Evaluate cost saving opportunities and implement process efficiencies across the events portfolio.

Compliance & Process Excellence

• Support continuous improvement of processes, tools, templates and standard operating procedures related to event planning.
• Maintain accurate data and reporting for internal systems, including attendee management, budgets, and post-event analysis.

Qualifications

• Bachelor''s degree in Event Management, Marketing, Communications, Business, or related field.
• 5+ years of experience in corporate event planning, preferably within a global, technology organization.
• Demonstrated experience managing large scale, multi day events with complex logistics and VIP stakeholders.
• Strong project management and organizational skills with exceptional attention to detail.
• Excellent communication and interpersonal abilities; comfortable interfacing with senior leaders and cross functional teams.
• Proven budget management and vendor negotiation experience.
• Ability to travel globally 10-20% depending on event calendar.

Preferred Qualifications

• CMP (Certified Meeting Professional) or CSEP certification.
• Experience supporting clinical education events or healthcare professional programs.
• Familiarity with Cvent and Poppulo.

Success Factors

• Strategic thinker with a passion for creating meaningful, branded experiences.
• Calm under pressure, with strong problem solving and on site leadership skills.
• Collaborative and diplomatic communicator who builds trust across teams.
• Resourceful, solutions oriented and committed to continuous improvement