Careers - Events Assistant
HTRI seeks an individual to support the planning, coordination, and execution of various internal and external corporate events. This position is based at our Navasota, Texas headquarters.
Principal Responsibilities
- Help research venues and surrounding areas, create meeting room diagrams, draft food/beverage orders, create event materials, monitor event registration, and manage sponsorship fulfillment.
- Assist in contacting caterers, ground transportation providers, and audio-visual companies; track contract deliverables for each.
- Maintain event schedules, update databases, draft itineraries, and prepare meeting and promotional materials.
- Assist Manager, Conference & Travel with scheduling meetings, taking notes, and tracking action items.
- Help with event setup, manage registration tables, facilitate event flow, and assist with teardown and cleanup.
- Resolve minor day-of issues and run necessary errands for Manager, Conferences & Travel.
Qualifications
- High school diploma or equivalency and two years in corporate hospitality
- Professional experience with Microsoft Office 365 (Word, Excel, Outlook, and PowerPoint)
- Strong organization and communication skills
- Attention to detail and ability to handle multiple tasks under tight deadlines; ability to prioritize workloads with good time management
- Creative problem-solving skills and adaptability to changing circumstances
Preferred but not essential
- Prior experience with event planning/coordination
- Associate''s degree in hospitality, marketing, or communications
- Professional experience with Microsoft Access and OneNote
- Professional interpersonal skills for interacting with clients, vendors, and attendees
Individual must already have authorization to work in the United States without visa sponsorship.
Send résumé to
Human Resources
Heat Transfer Research, Inc.
PO Box 1390
Navasota, TX 77868 USA
[email protected]
EOE/m/f/h/v
HTRI is a smoke-free/vaping-free workplace