Description
The Events Coordinator will be responsible for supporting the successful scheduling, booking, program coordination, and execution of Summit K12’s conferences. Reporting to the Senior Marketing Events Manager, the ideal candidate will bring experience in successfully planning and executing events of a variety of sizes, from large trade show and exhibit hall presences to small hosted dinners for influential clients and partners.
The right individual will have a proven track record of managed events that have influenced marketing and sales outcomes, measured by number of leads acquired, meetings scheduled, or similar metrics.
Key Responsibilities
- Meeting with Sales reps, determining collateral and swag needs for events, supporting updates to specific booth properties, such as popup banners, tablecloths, table supplies, and giveaways.
- Ordering and managing updates to business cards, nametags and branded materials.
- Maintaining and tracking event details, schedules, shipping details, and other information.
- Coordinate end-to-end logistics for national, regional, and state-level conferences, including venue, vendor, and exhibit setup and teardown.
- Manage the event budget, tracking purchase orders, invoices, and expenses against approved spend
- Build and maintain event timelines, run-of-show documents, and task checklists with internal stakeholders.
- Serve as the primary contact for exhibitors, speakers, vendors, and shipping or travel partners.
- Coordinate booth materials, shipping, inventory, staffing schedules, and on-site supplies.
- Oversee registration, attendee communications, and check-in processes.
- Support on-site operations, resolve issues in real time, and conduct post-event debriefs and reporting.
Skills, Knowledge and Expertise
Required
- Bachelor’s degree, or equivalent education and experience, in event management, hospitality, marketing, communications, or a related field.
- Two or more years of experience coordinating events, ideally multi-day or multi-city programs.
- Strong organizational skills and the ability to manage multiple priorities and deadlines.
- Proficiency in Google Workspace, including spreadsheets for budget tracking.
- Excellent written and verbal communication skills.
- Willingness to travel domestically, including overnight travel and extended on-site hours.
- Highly organized and detailed. Able to juggle multiple deadlines and manage schedules while clearly communicating to key stakeholders throughout the organization.
- Previous experience with event management, scheduling, and the administrative tasks associated with events required.
- Experience working collaboratively with marketing or sales teams, or in a support or administrative role.
Preferred
- Experience with trade show or exhibit logistics, including booth design, freight, and drayage.
- Familiarity with event or registration processes and platforms.
- Experience in K-12 education or education-sector conferences.
- Experience negotiating vendor contracts and managing budgets above a set threshold.
- Experience supporting remote or multi-region stakeholders.
Benefits
Base Salary: $55,000 - $70,000 annually
At Summit K12, we are committed to pay transparency and equitable compensation practices. The posted salary range reflects the scope of the role and current market benchmarks. Final compensation will be based on a variety of factors, including, but not limited to, your experience, skills, and qualifications. All offers are made with consideration for the individual candidate’s background and the needs of the role.
We also offer a comprehensive benefits package. Highlights include:
- Medical, dental, and vision insurance with multiple plan options
- Company-paid short-term disability, long-term disability, and life insurance
- 401(k) retirement plan
- Paid Time Off (PTO) program
- 10 paid holidays plus 1 floating holiday annually
- Wellness resources and support programs
Summit K12 is an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.