Events & Marketing Coordinator – Part-Time Position Status: Part-Time, up to 29 hours per week Wage: $22-25 an hour depending on experience
Reports To: Director of Events and Marketing
Schedule: TBD, Flexible schedule required, including occasional evenings and weekends for special events. Position Summary The Events and Marketing Coordinator is responsible for coordinating and supporting Don Moyer Boys & Girls Club's fundraising and special events, event-related marketing, and community engagement efforts. Working under the direction of the Director of Events and Marketing, this position assists with event planning, logistics, sponsorship coordination, communications, marketing, and promotional activities that support the Club's fundraising and organizational goals. Strategic Event Planning- Coordinate the planning and implementation of assigned fundraising and special events under the direction of the Director of Events and Marketing.
- Work with Club staff, volunteers, and event committees to coordinate event logistics, timelines, communications, and responsibilities.
- Coordinate with vendors, venues, sponsors, and community partners to secure event-related materials, services, and resources.
- Maintain event timelines, checklists, sponsorship information, registrations, and other event-related records.
- Provide on-site support for assigned fundraising and special events and assist with event setup, execution, and breakdown.
- Serve as a point of contact for vendors, volunteers, sponsors, and event participants as assigned.
- Assist with evaluating event success using measures such as attendance, revenue, sponsorship participation, donor engagement, and community visibility.
- Track event expenses and revenue and provide information to the Director of Events and Marketing to support budget monitoring.
Resource Development Support - Support fundraising efforts through special events, sponsorships, and donor engagement activities.
- Assist with identifying prospective event sponsors and community partners.
- Coordinate sponsorship benefits, recognition, and event-related communications.
- Assist with donor acknowledgements, donation entry, thank-you letters, and other event-related stewardship activities as needed.
- Maintain accurate event, sponsorship, and donor information within the Club's donor management system.
- Collaborate with the Resource Development Team on development activities directly connected to special events, sponsorships, and donor engagement.
Marketing and Public Relations - Assist with promoting Don Moyer Boys & Girls Club's events, programs, activities, and community impact through digital and traditional communication channels.
- Create marketing materials, including social media content, flyers, graphics, emails, invitations, and event promotional materials.
- Assist the Director of Events and Marketing with the preparation and distribution of press releases, community announcements, newsletters, and other organizational communications.
- Assist with implementing the Club's social media strategy across its primary platforms.
- Develop, schedule, and maintain social media content highlighting Club programs, events, donors, sponsors, youth accomplishments, and organizational impact.
- Maintain an organizational content calendar in coordination with the Director of Events and Marketing.
- Monitor social media engagement and performance metrics and provide updates to the Director of Events and Marketing.
- Stay informed of relevant social media trends, tools, and best practices.
- Responsible for Web Design
Additional Responsibilities - Attend assigned fundraising special events and other organizational events as needed.
- Provide limited support to Club program operations when necessary.
- May be required to drive a Club vehicle in accordance with organizational policies and insurance requirements.
- Maintain positive working relationships with Club staff, volunteers, donors, sponsors, Board members, families, and community partners.
- Perform other related duties as assigned by the Director of Events and Marketing that are consistent with the scope and hours of the position.
Qualifications - An associate's degree or equivalent career experience, preferably in marketing, public relations, non-profit, hospitality or other related fields
- Demonstrated skill in planning, organizing, promoting, implementing, and evaluating fundraising events
- Ability to manage multiple task and projects while being attentive to details
- Hands-on experience with Microsoft Office Suite, graphic design programs (Canva, Adobe Spark, or similar), eTapestry or other donor management systems preferred; data entry experience a plus
- Knowledge of web design/management and social media content creation
- Strong interpersonal skills and an ability to connect with donors and personalize relationships
- Experience in developing organizational communications such as press releases, email marketing/newsletters, social media posts, etc.
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