Events Operations Specialist

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Description

The Events Operations Specialist will play a key role in BridgeTower Media's centralized Event Operations team, supporting event managers and local brand staff across all markets. This role ensures that on-site collateral, sponsorship deliverables, website updates, and honoree nomination/recommendation processes are coordinated accurately and on time.

The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment. You are a self-starter who works well independently but thrives in collaboration and teamwork.

Duties + Responsibilities:

On-Site Event Creative & Collateral

• Maintain checklists of required materials (signage, step & repeat banners, badges, awards, table tents, etc.) to ensure consistency across markets.
• Confirm accuracy of sponsor and honoree details (logos, names, categories) prior to production.
• Track and confirm delivery logistics to venues or designated recipients.

Event Website Landing Page Updates

• Partner with local brand staff, marketing, and digital teams to ensure timely website updates (branding, sponsors, honorees, ticketing, event details, multimedia).
• Confirm that content provided for updates is accurate and complete.

Event Honoree Nomination & Recommendation Forms

• Review forms each cycle to confirm they reflect current event requirements.
• Coordinate with event teams, editorial, and sponsors to ensure alignment with event standards.
• Update forms to maintain clarity, inclusivity, and compliance.

Additional Duties

• Support other centralized event operations functions as business needs evolve.
• Follow established processes and contribute to team efforts to maintain consistency across BridgeTower Media's nationwide event portfolio.

Skills + Requirements:

• 1-2 years of experience in project coordination, or related fields preferred.
• Strong organizational and multitasking skills with excellent attention to detail.
• Experience with project management platforms is a plus.
• Excellent written and verbal communication skills.
• Ability to work independently while contributing to a team-oriented culture.
• Flexibility to thrive in a fast-paced and evolving environment.
• Reliable home internet connection with minimum 50mbps up/10mbps down.

What does BridgeTower Media offer?

• A competitive benefits package which includes Employer-funded Individual Coverage Health Reimbursement Arrangement (ICHRA) that provides employees with tax-free funds to help pay for individual health insurance premiums
• Robust supplementary options that include vision and dental
• Company paid Life, AD&D Insurance & Short and Long-Term Disability coverages
• Employee Assistance Program
• Unlimited PTO
• Sick Time
• Summer weekend jumpstart hours
• Over 10 holidays paid
• Tuition Assistance Program
• 401K with a company match
• Growth opportunities to build your career
• Learning & Development programs

As long as business needs are met*

Who is BridgeTower Media?

BridgeTower Media is one of the country's leading business-to-business media companies with 44 print and digital publications in more than 20 U.S. markets. BridgeTower Media empowers communities with insights and connections to ignite growth in the business, legal, and construction industries. Through a collection of authoritative media properties and publications across the United States, we have deep relationships in the communities we serve, enabling us to provide unparalleled access to industry leaders and expert information.

BridgeTower Media and all subsidiaries are Equal Opportunity Employers and value diversity in our workplace.