Events Planner Manager

Event Planner Manager1 for the Stanford Cancer Institute

Hybrid Work Arrangement

The Stanford Cancer Institute (SCI) was re-designated as a comprehensive cancer center by the NCI in early 2022, and is a prominent, dynamic, growing, and complex Institute within the Stanford University School of Medicine. The SCI actively works to build synergies and collaborations among faculty with cancer-relevant expertise from four Schools and over 30 departments across Stanford University. We seek an Events Planner Manager 1 to help us enact our mission to reduce cancer mortality through comprehensive programs of cancer research, treatment, education and outreach. Our Events Planner 1 will provide leadership and direction for new and current event programs and projects for a department/unit. Contribute to the development of strategic plans and long-term objectives. Communicate organizational mission to staff, including student workers and volunteers, to maximize effectiveness and university exposure. Develop and mentor staff, providing opportunities for professional growth and ensuring the efficient operation of events. Given the SCI's mission, breadth, and depth, we thrive in a fast-paced, team-oriented, and forward-thinking environment with tremendous opportunities for personal and professional growth. You will be working with a leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena.

Reporting to the Director of Strategic Communications, the Event Planner Manager 1 will be conversant in the goals, mission, and priorities of the Institute and utilize this knowledge to lead the planning and execution of events and symposia. We are seeking candidates with excellent organizational skills, analytical, and demonstrated attention to detail. Our staff run toward challenges, and you will have a demonstrated history of doing the same with a high degree of professionalism, initiative, and flexibility. Responsibilities include leading and managing high-quality, complex, large-scale events, including responsibility for financial management. Provide training and guidance to colleagues. Collecting, tracking, and reporting on event metrics to determine effectiveness and making recommendations for improvement. This is a hybrid position with on-site requirements as determined by the SCI Communications Director and the operational needs of the SCI communications team.

DESIRED QUALIFICATIONS:

• Excellent relationship-building and oral communication skills.
• Ability to manage internal and external relationships.
• Track record of teamwork and collegiality.
• Knowledge of event planning logistics.
• Ability to think progressively and innovatively, and challenge status quo thinking.
• Ability to manage multiple strategic projects simultaneously and prioritize accordingly.
• Demonstrated history of personal integrity, accountability and follow through.
• Current or past Stanford experience.
• Professional experience in Academic Medical Centers.
• Prior supervisory experience.

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
• Drive vehicle day and/or night with non-commercial license.
• • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May require some travel and working evenings and weekends.

WORK STANDARDS:

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University''s Administrative Guide, http://adminguide.stanford.edu.

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Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver''s License.

• Ability to drive day or night.

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

Core Duties:

• Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.

• Provide strategic leadership for the creation, development, and execution of events.

• Build effective and focused event planning teams; create strong morale and team spirit.

• Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.

• Work cross-departmentally to prepare and manage complex program budgets and ROI proposals.

• Delegate both routine and important tasks and decisions, while assuming final responsibility for event logistics through effective team management.

• Frequently interact with subordinate supervisors, customers, and/or functional peer group managers, normally involving matters between functional areas or other schools, departments/units.

• Analyze successes and failures and implement improvements; marshal resources to accomplish goals.

• Scope the length and difficulty of tasks, projects, and events; help team break down work into process steps. Identify opportunities for synergy and integration.

• Develop on-going relationships with internal and external partners.

Minimum Education and Experience:

Bachelor's degree and eight years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated history in creating innovative event planning strategies and successful event collaborations.

• Excellent judgment and decisiveness, high integrity, enthusiasm, diplomacy, and tact.

• A collaborative leader who engages and empowers an organized team of event planning professionals, fostering a strong, cohesive team environment.

• Superior verbal and written communication skills.

• Skilled at developing a staff of professionals and support personnel. Includes selection, motivation, and leadership of staff, as well as evaluation and development.

• Demonstrated competency in budget management, cost accounting and vendor contract relationships.

• Exceptional customer service skills with the ability to cultivate professional business partnerships.

Certificates and Licenses Required:

Must possess and maintain a valid California non-commercial Class C Driver's License.

Core Duties:

• Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.

• Provide strategic leadership for the creation, development, and execution of events.

• Build effective and focused event planning teams; create strong morale and team spirit.

• Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.

• Work cross-departmentally to prepare and manage complex program budgets and ROI proposals.

• Delegate both routine and important tasks and decisions, while assuming final responsibility for event logistics through effective team management.

• Frequently interact with subordinate supervisors, customers, and/or functional peer group managers, normally involving matters between functional areas or other schools, departments/units.

• Analyze successes and failures and implement improvements; marshal resources to accomplish goals.

• Scope the length and difficulty of tasks, projects, and events; help team break down work into process steps. Identify opportunities for synergy and integration.

• Develop on-going relationships with internal and external partners.

Minimum Education and Experience:

Bachelor's degree and eight years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated history in creating innovative event planning strategies and successful event collaborations.

• Excellent judgment and decisiveness, high integrity, enthusiasm, diplomacy, and tact.

• A collaborative leader who engages and empowers an organized team of event planning professionals, fostering a strong, cohesive team environment.

• Superior verbal and written communication skills.

• Skilled at developing a staff of professionals and support personnel. Includes selection, motivation, and leadership of staff, as well as evaluation and development.

• Demonstrated competency in budget management, cost accounting and vendor contract relationships.

• Exceptional customer service skills with the ability to cultivate professional business partnerships.

Certificates and Licenses Required:

Must possess and maintain a valid California non-commercial Class C Driver's License.