Events Planner

Assist in the planning and execution of Hoover Institution events, such as seminars, working group meetings, conferences, workshops, and roundtable discussions. Coordinate logistics, including registration and attendee tracking, presentation and materials support, and pre-and post-event evaluations.

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Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver''s License.

• Ability to drive day or night.

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

Core Duties:

• Design, plan, implement, and coordinate customized events.

• Evaluate and select vendors and providers of services considering stakeholder requests and requirements.

• Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.

• Consult with stakeholders to determine objectives and requirements.

• Inspect event facilities to ensure they conform to the event needs.

• Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.

• May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.

• Utilize and/or maintain complex databases. May use specialized event planning software.

• May inspect event facilities for maintenance, janitorial and fire safety issues.

Minimum Education and Experience:

Associate degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated success planning events.

• Ability to work both independently and as part of a team.

• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.

• Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.

• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.

• Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.

• Knowledge of Microsoft Office suite and other online documents, such as Google Docs.

• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Certificates and Licenses Required:

Must possess and maintain a valid California non-commercial Class C Driver's License.

Core Duties:

• Design, plan, implement, and coordinate customized events.

• Evaluate and select vendors and providers of services considering stakeholder requests and requirements.

• Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.

• Consult with stakeholders to determine objectives and requirements.

• Inspect event facilities to ensure they conform to the event needs.

• Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.

• May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.

• Utilize and/or maintain complex databases. May use specialized event planning software.

• May inspect event facilities for maintenance, janitorial and fire safety issues.

Minimum Education and Experience:

Associate degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated success planning events.

• Ability to work both independently and as part of a team.

• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.

• Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.

• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.

• Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.

• Knowledge of Microsoft Office suite and other online documents, such as Google Docs.

• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Certificates and Licenses Required:

Must possess and maintain a valid California non-commercial Class C Driver's License.