Executive Admin Assistant

• Manage and prioritize the CMO's calendar, including scheduling meetings, calls, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Serve as a point of contact for internal and external stakeholders, ensuring timely communication and coordination.
• Organize and manage special projects, events, and initiatives as directed by the CMO.
• Maintain confidentiality and handle sensitive information with discretion.
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submit travel and other expense sheets for the supported leaders as well as other administrative submissions needed like IT requests.
• Respond to requests for items like periodic organizational chart updates, seating charts, etc.
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed.
• Triage and do basic troubleshooting for hardware, software, and phone issues, office supply management, and other general office management functions.
• Liaise with customer and internal executive level.
• Develop and maintain cross-divisional relationships with other admin assistants.
• Handle ad hoc admin duties as they arise.

• Bachelor's degree in Business Administration, Communications, or a related field.
• 5 years of experience as an Executive Assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Experience supporting C-suite executives in a corporate environment.
• Familiarity with marketing operations or related functions.

• Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.
• Expert ability to work independently and manage one's time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.
• Bilingual in Korean and English.

privacy@aditiconsulting.com