Executive Admin

Executive Admin

Location: Jersey City, New Jersey (Hybrid)

Employment Type: Contract

Role Overview

We are seeking an Executive Administrator/Operations Support to provide administrative and secretarial support and project coordination. This role requires strong judgment, interpersonal skills, and organizational abilities. The ideal candidate will be proactive, tech-savvy, and comfortable with ambiguity, balancing strategic project support with traditional administrative duties while maintaining a high degree of professionalism and confidentiality.

Key Responsibilities

• Provide comprehensive support by managing day-to-day matters, including complex calendar management, meeting logistics, and travel arrangements.
• Prepare and coordinate communications, take meeting minutes, and track key deliverables to ensure timely completion.
• Utilize Microsoft Office Suite and AI tools to create, edit, and format documents, presentations, and reports.
• Manage relationships with third-party vendors, including software licensing and hardware inventory.
• Coordinate global meetings and events, handling all stages of planning and execution.
• Participate in special projects and perform other duties as assigned.
• Align risk and control processes into daily responsibilities to monitor and mitigate risk.

• Proven experience supporting C-Suite executives or senior management in a professional services organization.
• Demonstrated ability to handle administrative tasks, project coordination, and operations support.
• Strong Microsoft Office Suite background/Tech Savvy

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with AI tools for automating tasks and improving work products.
• Strong written and verbal communication skills.
• Ability to work seamlessly in a virtual environment and across globally distributed teams.