Executive Administrative Assistant & GRC Operations Specialist

Job Description:

• The Executive Administrative Assistant & GRC Operations Specialist provides administrative and operational support to the Governance, Risk & Compliance (GRC) legal leadership team.
• This role requires exceptional judgment, discretion, organizational skills, and the ability to manage sensitive and confidential information.
• This role serves as a trusted partner ensuring efficient operations, coordination of strategic initiatives, governance activities, compliance reporting, and cross-functional collaboration.
• This position reports to the Vice President, Chief Employment, Litigation & GRC Counsel.

• Manage complex calendars, prioritize scheduling requests, and coordinate meetings across executive leadership, external counsel, regulators, auditors, and business stakeholders globally.
• Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics.
• Manage logistics for meetings and conferences.
• Prepare correspondence, presentations, reports, agendas, and executive communications.
• Track and manage action items, deliverables, and follow-up activities arising from leadership meetings.
• Manage executive email review and disposition.
• Other administrative duties as requested.

• Plan and coordinate GRC-led Steering Committees and other cross-functional team meetings.
• Support preparation of presentations and related materials.
• Prepare and distribute meeting notices and agendas.
• Track notes, actions, and follow-up items.

• Support administration of Ethics & Compliance, Privacy and Sustainability programs.
• Coordinate and monitor projects, milestones, and reporting activities across multiple GRC workstreams to ensure timely completion of key objectives.
• Assist with the development of SOPs, team reporting and other standard work.
• Maintain team materials housed in Sharepoint, Teams or other repositories.
• Coordinate department meetings, off-sites, leadership events, and training programs.
• Identify opportunities to improve operational efficiency and administrative processes.
• Track deadlines and deliverables for GRC-led programs.
• Manage vendor relationships as requested.

• Minimum of 3 years providing executive-level support or equivalent.
• Impeccable organization skills and attention to detail.
• Exceptional interpersonal skills.
• Expert in Microsoft Office with emphasis on PowerPoint and Microsoft Planner.
• Strong project and program management skills.
• Technology-forward mindset.
• Ability to work 5 days a week in Troy, MI office location.

• Bachelor's degree or equivalent experience.

We offer attractive, competitive compensation and benefits including, medical, dental, 401k, short-term disability, AD&D, tuition reimbursement, and more. If you take pride in your work and are committed to personal and professional success, let's talk. Please visit www.zobility.com to learn more.

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.