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Administrative Jobs in California

Executive Administrative Assistant

Hyundai Capital America

Irvine, California

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Career Development, Catering Services, Communication Skills, Community Support, Cost Control, Data Entry, Dental Insurance, Disability Insurance, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Finance, Follow Through, Health Plan, Healthcare, Insurance, Leadership, Life Insurance, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Operational Support, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Proofreading, Restaurant, Support Documentation, Team Player, Time Management, Travel Planning, Vision Plan, Volunteer Experience, Writing Skills
LOCATION
Irvine, California
POSTED
10 days ago
Description

Hyundai Capital America (HCA) helps people move forward. Through Hyundai Motor Finance, Genesis Finance, and Kia Finance, we deliver innovative financing, leasing, and insurance solutions to more than 3 million customers and businesses nationwide.

We're a company driven by growth, innovation, and people. At HCA, you'll find opportunities to build new skills, expand your career, and make a real impact-while working in a diverse, inclusive, and values-driven environment. We're proud to support our communities through volunteerism, philanthropy, and engaged Employee Resource Groups.

If you're looking for a fast-paced, collaborative workplace where your ideas matter, join us as we lead the future of financing freedom of movement. Apply today.

WHAT YOU WILL DO

The Executive Administrative Assistant provides administrative and clerical support to Executives, including management of calendars, appointments, travel arrangements, itineraries, executive correspondence, expense reporting, and coordination of critical and confidential matters. This role supports internal and external meetings, division/departmental-level events, Employee Engagement programs, VIP visitor logistics, catering, presentation materials, and general office functions to ensure effective executive and departmental operations.

HOW YOU WILL MAKE AN IMPACT
  • Executive Calendar, Travel & Logistics: Manage executive calendars, schedule appointments, coordinate travel arrangements, maintain itineraries, and respond to schedule changes to support effective executive operations.
  • Meetings, Events & Catering Coordination: Coordinate internal and external meetings, division and department events, town halls, employee engagement activities, catering, materials, and logistics in partnership with executives, department heads, and key stakeholders.
  • Office Administration & Document Support: Perform general office functions including copying, mailing, filing, data entry, proofreading, correspondence preparation, presentation materials, and other administrative support activities.
  • Executive Communications & Confidential Information: Compose, review, and transmit executive correspondence; screen incoming information; and handle sensitive or confidential matters with appropriate judgment and discretion.
  • Expense Reporting, Visitor Support & Special Projects: Prepare and file expense reports; support VIP visitor agendas and itineraries; coordinate restaurant reservations, travel, meeting arrangements, and special administrative projects as needed.


Qualifications

WHAT YOU WILL BRING TO THE ROLE
  • Minimum 2-4 years related experience in executive support/administrative support in a corporate environment or equivalent related experience.
  • Bachelor's degree is preferred or a combination of education and experience.
  • Exercises sound judgment, discretion, and confidentiality when supporting senior executives and handling sensitive information.
  • Strong verbal and written communication skills, with the ability to interact professionally with executives, employees, vendors, and external stakeholders.
  • Strong organizational skills with the ability to prioritize competing deadlines, manage multiple assignments, and follow through independently.
  • Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, with the ability to prepare correspondence, reports, and presentation materials.
  • Collaborates effectively in a team environment and builds positive working relationships across departments.

WE TAKE CARE OF OUR PEOPLE

At HCA, our people drive our success. That's why we offer a competitive rewards package that supports your health, financial future, and overall wellbeing-at work and beyond.

Benefits Highlights
  • Hybrid flexibility - 4 days in office, 1 day remote
  • Vehicle perks - monthly vehicle allowance plus purchase and lease discounts
  • Comprehensive health coverage - medical, dental, and vision plans
  • Employer-funded HSA contributions to help reduce healthcare costs
  • 401(k) with company match and immediate vesting from day one
  • 100% company-paid life and disability insurance
  • Wellbeing benefits including fitness and health resources
  • Leadership programs and career development that support continuous learning

About the Company

H

Hyundai Capital America

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