Executive Administrative Assistant

We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Group President for all Florida operations. This role is critical to ensuring efficient day-to-day executive support, seamless scheduling, and well-prepared meetings. The ideal candidate is a strong communicator who can anticipate needs, manage competing priorities, and handle confidential information with discretion. s. 

• Manage and coordinate the Group President’s calendar, including scheduling internal and external meetings across multiple Florida locations 

• Organize and prioritize daily schedules to ensure optimal use of executive time 

• Prepare, compile, and distribute documents, reports, presentations, and agendas in advance of meetings 

• Attend meetings as requested to take notes, capture action items, and distribute follow-up summaries 

• Coordinate travel arrangements, including flights, lodging, transportation, and itineraries 

• Serve as a point of contact between the Group President and internal teams, leadership, and external partners 

• Assist with organizing leadership meetings, site visits, and special events.   

• Maintain accurate records, files, and correspondence in an organized and accessible manner 

• Handle confidential and sensitive information with professionalism and discretion 

• Provide general administrative support and assist with special projects as needed 

REQUIRED 

• Proven experience as an administrative assistant or executive support role, preferably supporting senior leadership 

• Exceptional organizational and time-management skills 

• Strong written and verbal communication abilities 

• High attention to detail and accuracy 

• Ability to manage multiple priorities in a fast-paced environment 

• Professional demeanor with the ability to interact effectively at all levels of the organization 

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) 

• Ability to work independently, anticipate needs, and exercise sound judgment 

• High school diploma 

• Ability to maintain a high level of trust and confidentiality with sensitive items     

• Positive attitude and the ability to work with and learn from others 

• Effectively communicate with both internal and external customers 

• Agility in computer software 

PREFERRED 

• Experience supporting executives with multi-location or regional operations 

• Familiarity with meeting coordination, travel planning, and executive-level correspondence 

• Experience preparing meeting minutes and executive summaries 

• Experience supporting Project Managers 

• Experience in the Construction industry 

• Accounting experience 

• Medical and Dental (100% of the premium covered by Miller Electric)
• 401k retirement with company matching
• Vision plans
• Disability Insurance
• Basic and Supplemental Life Insurance 
• Flexible Spending Accounts
• Travel Accident Insurance 
• Disability Insurance 
• Paid Vacation & Holidays
• Tuition Reimbursement Program
• College Coach Services

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