Executive / Administrative Assistant

A financial services firm in New York City is seeking a new Executive / Administrative Assistant to provide high-level office and operational support to a fast-paced Investment team.

About the Opportunity:

• Schedule: Monday to Friday
• Hours: 8:30am to 6pm
• Length: Leave of Absence coverage
• Setting: Hybrid (at least 4 days a week onsite)

Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate conference rooms across time zones as needed
• Arrange comprehensive travel, including flights, hotels, and ground transportation, while tracking itinerary changes and delays
• Prepare and format correspondence, reports, presentations, and other business documents
• Process expense reports, invoices, and maintain accurate contact lists, databases, and records

Qualifications:

• At least 2-3 years of recent Administrative Support experience within an asset management firm or company
• Recent experience in Asset Management
• Experience supporting executives, leadership, or investment professionals
• Proven experience coordinating complex travel arrangements
• Experience processing expense reports and maintaining related documentation
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
• Ability to manage multiple priorities, stay organized, and maintain strong attention to detail
• Strong verbal and written communication skills

Desired Skills:

• Experience supporting a Private Equity, Alternative Investment, or Financial Services environment
• Familiarity with SharePoint, Adobe, or Concur
• Experience supporting a team-based coverage model