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Executive Administrative Assistant

Confidential Property Management
  • Newton, NJ
  • Full-time
  • Autofill and Review
30+ days ago

Job Description

Benefits:
  • Competitive salary
  • Health insurance
  • Opportunity for advancement
  • Training & development
  • Paid time off

We are looking for a highly skilled and proactive Executive Assistant to provide comprehensive support to our COO.. This is an exciting opportunity to join a fast-paced environment where you’ll play a key role in ensuring our executives have the tools and support, they need to drive success.


Key Responsibilities:


As an Executive Administrative Assistant, you will be responsible for a range of tasks including:
  • Calendar & Scheduling Management: Schedule and organize extensive internal and external meetings, conference/video calls, and appointments. Manage, prioritize, and maintain a busy and dynamic calendar of meetings and events.
  • Document Preparation & Reporting: Prepare documents, invoices, spreadsheets, agendas, reports, special projects, and other materials in support of organizational objectives.
  • Project Management: Plan, execute, and monitor key projects. Collaborate with cross-functional teams to ensure project success.
  • Executive Workflow Management: Manage the daily, weekly, and monthly calendars, customer contacts, and workflow. 
  • Travel: Make travel arrangements and travel as needed.
  • Confidentiality & Discretion: Handle sensitive matters with the utmost confidentiality and discretion, particularly in decisions directly impacting company operations.
  • Communication & Correspondence: Maintain constant communication with COO to ensure( they are prepared and organized for all meetings and events. Review and organize correspondence related to business and personal matters.
  • Office Administration: Perform general office duties such as ordering supplies, maintaining records management systems, and assisting with other administrative tasks.

Required Skills & Qualifications:
  • Organizational Excellence: Impeccable organizational and time management skills with the ability to juggle multiple priorities effectively.
  • Proactive & Solution-Oriented: Ability to work fast and accurately under pressure, with a proactive mindset and a knack for anticipating needs.
  • Microsoft Office Proficiency: High proficiency in Microsoft Office Suite, including PowerPoint, Word, Excel, Outlook, and Teams.
  • Interpersonal Skills: Strong communication skills, both verbal and written, with the ability to interact professionally with executives, internal teams, external partners, and vendors.
  • Independent Judgment: Ability to perform administrative duties using personal initiative and resourcefulness.
  • Project Management: Strong skills in managing and executing projects.
  • Integrity & Confidentiality: High level of integrity and the ability to maintain confidentiality with sensitive information.
  • Customer Service: Excellent phone and customer service skills.
Experience Requirements:


  • Education: Associates degree in relatable field 
  • Experience: Minimum of 8 years supporting C-Suite executives or similar leadership roles in a fast-paced environment.

To Apply: Please submit your resume and cover letter outlining your experience and qualifications.

Numbers & Facts

LocationNewton, NJ
Job TypeFull-time

Skills

  • Administrative Skillsunmatched
  • Billingunmatched
  • Calendar Managementunmatched
  • Communication Skillsunmatched
  • Cross-Functionalunmatched
  • Customer Support/Serviceunmatched
  • Establish Prioritiesunmatched
  • Executive Assistant Skills unmatched
  • Health Insuranceunmatched
  • Interpersonal Skillsunmatched
  • Leadershipunmatched
  • Mail Processingunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft Outlookunmatched
  • Microsoft PowerPointunmatched
  • Microsoft Wordunmatched
  • Multitaskingunmatched
  • Order Suppliesunmatched
  • Plan Meetingsunmatched
  • Presentation/Verbal Skillsunmatched
  • Project Trackingunmatched
  • Project/Program Managementunmatched
  • Record Keepingunmatched
  • Records Managementunmatched
  • Reporting Skillsunmatched
  • Schedule Developmentunmatched
  • Spreadsheetsunmatched
  • Systems Maintenanceunmatched
  • Time Managementunmatched
  • Training/Teachingunmatched
  • Travel Planningunmatched
  • Willing to Travelunmatched
  • Writing Skillsunmatched

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