Executive Administrative Assistant

SETI Administrative Assistant

SETI is seeking a motivated, dependable and highly organized Executive Assistant to provide administrative support to the SETI organization, specifically the head of the department.

Primary Responsibilities:

-Maintain executives' calendar, schedule meetings, conference calls and coordination of meetings

-Manage a real estate footprint including but not limited to maintaining floorplans, managing team moves, placing tickets with building maintenance, etc.

-Provide overall assistance to the team

-Coordinate executive travel

-Answer executive phones

-Prepare and submit expense reports for the team

-Set-up and maintain mail groups

-Provide coverage to other assistants in department when needed

-Ad hoc duties as necessary to support team

Required Skills:

-Bachelor's degree

-3-5 years' experience working in an administrative assistant role

-Strong knowledge of Microsoft Outlook and administrative practices and procedures

-Strong interpersonal and organizational skills

-Ability to work independently with minimal supervision

-Ability to multi-task and adjust calendars based off escalation of issues that arise

-Interact with Business Heads and their assistants with scheduling or connecting urgent calls

-Ability to manage sensitive, complex, and confidential information

-Excellent communication and interpersonal skills

-Be authorized to work in the US without durational restrictions

-Successfully complete background checks and pre-employment assessments