Executive Administrative Assistant

Overview

TeleWorld Solutions is seeking a highly experienced Executive Administrative Assistant to provide strategic and high-level administrative support to Vice President-level executives and their leadership teams. This role will provide administrative, clerical support and personal assistance. Maintain the Executive’s itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.

The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a fast-paced executive environment while maintaining professionalism with internal and external stakeholders at the highest levels.

Who We Are: The Architects of What Connects Us

You find the signal in the noise of data. We build the signal itself.

We are TeleWorld Solutions , and we are the strategic backbone for the world's most ambitious wireless networks. We're not just consultants; we're the engineers, designers, and problem-solvers that operators, OEMs, and tower giants trust to bring their boldest visions to life.

Our playground is the invisible architecture of connection—from vast macro networks to the hyper-precise world of DAS, Small Cells, and Wi-Fi. With a legacy of hundreds of thousands of successful implementations , we help our clients navigate the entire lifecycle of their network: from the first line of a design to the final optimization, and every critical decision about performance and value in between.

Why does this matter to you?

The complex data you will master—the CDRs, network KPIs, and customer signals—flows from the very infrastructure we design and optimize. You won't just be analyzing abstract numbers; you'll be interpreting the digital heartbeat of networks that we helped bring to life. Your insights will directly influence the next generation of those networks.

Here, your work as a data storyteller is powered by deep, tangible engineering excellence. You provide the "what" and "why." We provide the "how" on a global scale.

Welcome to the engine room of connection. Let's build what's next

Responsibilities

Executive Calendar & Schedule Management

• Manage complex and extremely active executive calendars
• Prioritize and resolve scheduling conflicts proactively
• Coordinate meeting logistics (location, AV setup, catering, materials)
• Maintain detailed executive itineraries with precision
• Ensure executives remain on track throughout daily schedules

Executive Communication & Correspondence

• Serve as liaison between executive leadership, internal teams, external partners, agencies, and media contacts
• Screen communications and determine urgency and executive notification requirements
• Prepare executive-level reports, correspondence, presentations, contracts, and internal memos
• Interpret and clarify requests; coordinate appropriate responses and follow-up actions
• Maintain strong executive and industry relationships

Travel & Expense Management

• Coordinate domestic and international travel arrangements, accommodations, and special travel needs
• Arrange VIP visitor logistics and hospitality
• Process and submit travel and expense reports accurately and in a timely manner
• Review expense allocations and ensure budget alignment

Meetings, Events & Office Operations

• Prepare agendas and meeting materials for executive, board, and committee meetings
• Coordinate conference room scheduling and equipment readiness
• Assist with planning and execution of internal and external events
• Maintain office supply inventory and manage general office functions
• Establish executive documentation standards and templates

Administrative & Organizational Support

• Review and approve invoices, reports, and financial documents
• Maintain records management systems
• Support onboarding/offboarding processes, including IT access and equipment setup
• Provide basic troubleshooting for hardware/software issues
• Respond to organizational updates (org charts, seating charts, etc.)
• Maintain strict confidentiality with sensitive executive materials

Qualifications

• Bachelor’s 2 year degree or equivalent work experience required
• Minimum 5 years of experience supporting VP-level executives and leadership staff
• Proven expertise in executive schedule management
• Strong executive-level communication skills
• Experience coordinating domestic and international travel
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience preparing executive presentations, reports, and financial documentation
• Ability to handle highly confidential and sensitive information
• Strong organizational and prioritization skills with minimal supervision
• Demonstrated ability to build cross-divisional relationships

Language Requirement

• Fluency in Korean and English (spoken and written) optional

Core Competencies

• Executive Presence & Professionalism
• High Attention to Detail
• Proactive Problem Solving
• Confidentiality & Discretion
• Event Planning & Coordination
• Budget & Expense Oversight
• Relationship Building Across Teams
• Time Management & Multitasking

Preferred Experience

• 5–7+ years supporting senior leadership
• Experience acting as an information and communication manager for executives
• Exposure to corporate, global, or multinational environments

Why This Role Matters

This role is critical to enabling executive effectiveness. The Executive Administrative Assistant serves as the operational backbone for leadership, ensuring seamless communication, coordination, and execution across organizational priorities.

Join Our Veteran-Friendly Team:

Are you a veteran or a veteran spouse with expertise in telecommunications? Join our team at TeleWorld Solutions, where we value your military experience and provide great benefits. We invite all veterans and veteran spouses to bring their skills and dedication to our team.

TeleWorld Solutions is committed to employing a diverse workforce and provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.