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Administrative Jobs in California

Executive Administrative Assistant

Proven Recruiting

San Diego, CA

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JOB DETAILS
SALARY
$75,000–$105,000 Per Year
SKILLS
Audiovisual, Biotech and Pharmaceutical, Board Meeting, Calendar Management, Catering Services, Channel Support, Communication Skills, Cross-Functional, Detail Oriented, Diversity, Establish Priorities, Executive Assistant Skills , Leadership, Logistics, Meeting Minutes, Microsoft Excel, Microsoft PowerPoint, Microsoft Product Family, Multitasking, Organizational Skills, Plan Meetings, Storage Area Network (SAN), Travel Planning
LOCATION
San Diego, CA
POSTED
Today
Executive Administrative Assistant, San Diego, CA $75,000-$105,000 per year

Are you a highly organized Executive Assistant who thrives in a fast-paced, leadership-facing role? Our client, an innovative biotech organization, is looking for a trusted partner to support their CEO and leadership team in a dynamic, onsite environment. This role offers strong visibility, cross-functional collaboration, and the opportunity to make a tangible impact across the company.

Who you are:
  • 5+ years of experience in an executive administrative role
  • Strong communication, organizational, and multitasking skills with exceptional attention to detail
  • Proficient in Microsoft Teams, Excel, PowerPoint, and remote meeting tools
  • Able to interface effectively with diverse stakeholders and handle confidential information with discretion
  • Proactive, adaptable, and able to manage shifting priorities in a fast-paced environment
What you'll do:
  • Manage executive calendars, schedule meetings, and prioritize competing demands
  • Coordinate logistics for meetings and events, including catering, AV, and board meetings
  • Attend meetings, take notes, and track action items through completion
  • Arrange travel and accommodations while monitoring itineraries and bookings
  • Submit expense reports and support HR with interview scheduling and onboarding logistics

What does this position pay?

Compensation is determined by several factors which may include skillset, experience level, and education.

The expected range for this role is $75,000-$105,000 per year. Please note this range is an estimate and actual pay may vary based on qualifications and experience.

What's next? Please email your resume to jhanson@provenrecruiting.com if you're excited to explore this opportunity with our client.

We actively support and promote people of various backgrounds, from race, religion, gender to geographical area, university, lifestyle, and personality type. Proven Recruiting is minority-owned, majority women, and is a strong advocate for diversity and inclusion in the broader community. Apply today!

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