Executive Administrative Support

The Squires Group, Inc. (TSGi) is partnering with a long-standing client to identify a detail-oriented, dependable administrative professional to support its Information Technology Department. This is an excellent opportunity to join an established organization known for its stability, collaborative culture, and commitment to its employees.

In this role, you’ll provide essential administrative and operational support to IT leadership while helping keep daily department activities organized and running smoothly. From coordinating meetings and managing documentation to assisting with website updates, internal communications, and general IT support requests, you’ll be a valued member of a team that appreciates reliability, initiative, and attention to detail.

This is a full-time, 100% onsite position in Annapolis, Maryland, with occasional travel required.

What makes this opportunity stand out? A highly competitive benefits package, an employer-funded pension, a 7-hour workday, and the opportunity to build a long-term career with an established organization.

Responsibilities

• Provide administrative support to the IT Director and IT Manager, including preparing correspondence, reports, presentations, and other documents.
• Coordinate meetings, manage calendars, take detailed meeting notes, and track follow-up items as needed.
• Serve as a primary point of contact for the IT Department by answering incoming calls and help desk requests and greeting visitors.
• Coordinate travel arrangements and process monthly expense reports and credit card transactions.
• Maintain and update organizational websites, internal communications, and department-related content.
• Update databases and records, including election results, officer changes, roll calls, and other organizational information.
• Manage email signatures and distribution lists, ensuring information remains accurate and current.
• Assist with application testing and complete annual audits and related documentation.
• Order and maintain office supplies and provide switchboard coverage as needed.
• Support additional administrative and departmental initiatives as assigned.

Qualifications

• Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Previous experience with administrative, secretarial, or general office support responsibilities.
• Excellent organizational skills and exceptional attention to detail.
• Strong written communication, grammar, and proofreading skills.
• Professional interpersonal skills and telephone etiquette.
• The ability to follow verbal and written instructions and work independently with minimal supervision.
• Strong time management skills, with the ability to prioritize competing tasks and meet established deadlines.
• A dependable, proactive approach and a willingness to assist wherever needed.