Executive Administrator

Executive Administrator

The Executive Administrator (EA) reports to the Chair of the Department of Pediatrics and is accountable for oversight of the fiscal and operational activities of all subspecialty sections and Department centers. The EA has direct oversight of the strategic planning and execution, clinical practice management, finances, facilities, and general management of the Department, collaborating closely with centralized BSD services for human resources and research administration. Key areas of focus include support of the operational efficiency and expansion of our ambulatory (especially multidisciplinary) and perinatal programs; strengthening our partnerships with the CCHA, regional community hospitals, and FQHCs; building our primary care network; deepening our educational infrastructure and facilitating faculty development activities; and actively supporting the research initiatives of the faculty and staff.

Responsibilities:

• Reporting to the Department Chair, the Executive Administrator will develop short and long-term business plans for the Department.
• Develops goals and prioritizes department efforts to align the Department of Pediatrics with the needs of the organization while positioning the University of Chicago as a leader.
• Works with the Chair, Section Chiefs and their respective Section Administrators to conduct ongoing assessment of, and response to, growth opportunities and unmet needs within the Department.
• Visible, engaged, effective, inspiring and collaborative leader representing the Department and the University of Chicago in relevant conferences, platforms, and mediums to advance the mission, field, and organization.
• Being actively involved in all programs and services and developing a broad and deep knowledge of all programs.
• Drives future strategic direction and proactively prepares for organizational, talent, and market changes communicating actionable findings and recommendations to senior leadership.
• Leads, develops and executes the Department's strategic, operational, talent, and budget initiatives using metrics, data, research, and education.
• Leads and manages a diverse, interdisciplinary team to successful outcomes through effective and purposeful management practices.
• Cultivates a collaborative, inclusive, and safe, environment that promotes and fosters accountability, teamwork, innovation, curiosity, problem-solving, and continuous learning.
• Develops and maintains effective communication practices that provide internal and external audiences with the key data and information needed to achieve goals.
• Develops and manages capital equipment/asset plans to assure equipment is appropriate as technology and market needs change.
• Fosters a safe and ethical environment creating accountability to high organizational standards.
• Engages team development through coaching, goal setting, hiring, mentorship, talent management, best practices, and accountability.
• Provides leadership to managers within a department to support teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff.
• Directs department priorities, allocates resources and executes strategic plans.
• Oversees non-medical activities of the department(s). Manages policy development and implementation in various departmental areas.
• Performs other related work as needed.

Minimum Qualifications:

• Education: Minimum requirements include a college or university degree in related field.
• Work Experience: Minimum requirements include knowledge and skills developed through 10+ years of work experience in a related job discipline.

Preferred Qualifications:

• Education: Advanced degree with an emphasis in finance, business, health care, or relevant field.
• Experience: Ten years of progressively responsible relevant professional experience in financial planning, management, analysis, forecasting, modeling, or administration of a research or clinical unit.
• Technical Skills or Knowledge: Experience using Electronic Medical Records Systems, Enterprise Resource Systems, and Medical Group Practice Billing and Financial Management Systems, a plus.

Preferred Competencies:

• Operate in a highly matrixed environment.
• Commitment to promoting an environment of diversity and equity.
• Exceptional communication and listening skills, ability to communicate comfortably with healthcare professionals locally and internationally, board and committee members, and academic and healthcare professionals.
• Communicate comfortably with faculty, staff, students, and officials at the highest level of the organization.
• Highly effective in verbal and written communication skills, including formulating recommendations and developing presentations.
• Highly ethical and professional manner with the ability to influence and lead others.
• Manage in an efficient, dynamic, and growth-oriented manner by fostering a continuous learning mentality that is applied to the overall department in alignment with the organizational commitment to excellence.
• Serve as an inspirational, persuasive, and agile leader with a track record of success in transformation and measurable outcomes.
• Effective interpersonal team-building skills.
• Track record of success in focusing on strategic objectives and translating the priorities into successful short- and long-term results for the organization.
• Demonstrated success in supporting medical research with the ability to effectively identify opportunities for improvement in support functions.
• Proven track record as a strategic leader with specific experience implementing value-added business initiatives.
• Demonstrated effectiveness applying a keen business intellect to problem-solving in an environment notable for complexity with multiple business partners and multiple missions.
• Proven financial management skills, including the ability to analyze data for budgeting, operations, auditing, accounts receivable and reserve analysis, and proforma preparation.
• Critical thinker, one who understands the underlying financial and operational drivers within a research environment, applying business best practices where appropriate, and developing creative alternative strategies as needed.
• Excellent mathematical and analytical skills with a focus on synthesizing and extracting trends from multiple incongruent sources.
• Demonstrated capacity to learn new technologies, interacts professionally with members at all levels of the organization, and provides superlative customer service to the faculty, students, staff, and patients served throughout the organization.

Working Conditions:

• This is a hybrid position requiring regular on-site presence in Hyde Park.

Application Documents:

• Resume (required)
• Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family: Administration & Management

Role Impact: People Manager

Scheduled Weekly Hours: 40

Drug Test Required: Yes

Health Screen Required: Yes

Motor Vehicle Record Inquiry Required: No

Pay Rate Type: Salary

FLSA Status: Exempt

Pay Range: $175,000.00 - $300,000.00

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible: Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

In addition to the base pay posted above, this position may be eligible for an incentive payment plan.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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