Executive and Legal Practice Assistant- 3612759

Job Title: Executive and Legal Practice Assistant

Location: Seattle, WA 98101

Salary/Payrate: $90K-$110K, bonus and AWESOME benefits!!!

Work Environment: Onsite

Term: Permanent

Bachelor’s degree required: NO

Referral Fee:AMS will pay $500 should the person you refer gets hired

Job Description:

Please send your resume in Word format if you are interested in an Executive and Legal Practice Assistant opening located in Seattle, WA 98101. Salary in the $90K-$110K range + bonus, and AMAZING benefits. If you are not interested in this position, please pass onto colleagues/associates as we do offer referral fees should they be hired.

The Executive & Legal Practice Assistant will be responsible for managing projects as assigned by the Firm President and performing a number of administrative and legal support duties.

Responsibilities:

• Work on assigned projects under the direction of the Firm President and other leadership throughout the Firm
• Act as point of contact for key projects, and keep projects on track and on time
• Coordinate internal and external meetings
• Manage complex calendars
• Coordinate both domestic and international travel arrangements
• Prepare agendas and materials for meetings
• Attend meetings, and take meeting minutes as requested
• Help coordinate Firm events and retreats, as assigned
• Prepare PowerPoint presentations for executive meetings and other meetings as appropriate
• Work cross-functionally across departments
• Other duties and projects, as assigned

Legal Practice Duties:

• Run conflict checks through Intapp Open software
• Draft and prepare engagement letters and waivers
• Perform administrative duties, including scheduling and preparing legal correspondence
• Manage attorney CLE requirements, including enrollment, tracking, and recording
• Process expense reimbursements
• Prepare, format, proofread, and revise documents and correspondence
• Assist in reviewing and finalizing attorney pre-bills
• Provide in-person support for scanning and copying projects
• Manage document execution workflow through Docusign, including preparation, tracking, and follow-up
• Observe attorney-client confidentiality

Qualifications:

• Advanced Microsoft Office skills, experience with document management systems
• Strong organizational, project management, and problem-solving skills, with the ability to prioritize and multi-task
• Impeccable writing and grammar skills for business communication and document review
• Exceptional interpersonal skills; demonstrated professional demeanor and ability to communicate clearly and effectively
• Ability to be flexible and adapt to different work styles
• Strong initiative with the ability to anticipate needs
• Proven ability to handle confidential information and maintain confidentiality and attorney-client privilege
• Demonstrated knowledge and familiarity with common transactional and corporate terms, procedures, and protocols (i.e., contracts and agreements)
• Ability to effectively and accurately present information and respond to questions from attorneys, clients, and Firm employees
• Commitment to excellent customer service
• Act as a liaison between attorneys and other departments of the Firm

Education and Experience:

• Minimum of 4 years of experience as an Executive Assistant reporting directly to senior management
• Bachelor’s degree and 3-5 years of experience in legal or professional services organization OR high school diploma and 5-7 years of experience in legal or professional services organization, or equivalent experience
• Prior experience with liquor licensing, cannabis licensing and other liquor- or cannabis-related matters is a plus
• Legal secretary or paralegal certificate desired