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Administrative Jobs in San Jose, CA

Executive Assistant 4

NextDeavor

San Jose, CA

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JOB DETAILS
SALARY
$45–$50.70 Per Hour
SKILLS
Administrative Skills, Billing, Business Operations, Calendar Management, Corporate Planning, Cross-Functional, Detail Oriented, Durable Medical Equipment, Enterprise Sales, Event Management, Executive Assistant Skills , Expense Management, Expense Reporting Software, Follow Through, Interpersonal Skills, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, On Site Support, Organizational Skills, Plan Meetings, Purchase Orders, Reimbursement, Slack, Team Building, Time Management, Travel Planning, Willing to Travel
LOCATION
San Jose, CA
POSTED
2 days ago
Description

Executive Assistant 4
6+ Months W2 Contract
San Jose, CA (Hybrid)

Benefits You'll Love:
  • NextDeavor offers health, vision and dental benefits for contract employees.
  • You'll be eligible to receive Paid Sick Leave (Amount varies per state).
  • Own the opportunity to get your foot in the door at a well-established corporation
Become a key player as an Executive Assistant:
We are seeking a highly motivated Executive Assistant to support the Senior Director of Customer Strategy & Success and Vice President, DME Enterprise Sales, NorthAM. The ideal candidate will possess exceptional attention to detail, the ability to multitask, and excellent organizational skills. Key responsibilities include managing calendars, coordinating staff meetings, organizing department communications and events, expense management, and assisting with various administrative tasks and special projects.

Here's how you'll make an impact on the team:
  • Calendar Management: Coordinate and schedule meetings, including team meetings, all-hands, offsite meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones.
  • Travel Arrangements: Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, and arranging accommodations for both domestic and international travel.
  • Expense Management: Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision.
  • Event Planning: Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, offsite events, external meetings, and teambuilding activities.
  • Meeting Coordination: Organize weekly staff meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts.
  • Office Coordination: Assist with office space, equipment, software, and other office-related matters, as well as coordinating major events.
  • On-Site Support: Occasionally travel to provide on-site support at team offsite events and be flexible to travel to our San Jose office.
  • Collaboration: Regularly collaborate with cross-functional Administrative and Executive Assistants.
Here's what you'll need to be successful in this role:
  • Bachelor's Degree or equivalent work experience
  • 8 to 10+ years of experience as an Administrative Assistant within a high-tech organization.
  • Advanced proficiency in Microsoft Oice (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or other expense-reporting software.
  • Ability to remain flexible, embrace change, and manage uncertainty in a fast-paced environment.
  • Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy.
  • Demonstrated ability to work autonomously, handle complex assignments, and show initiative and follow-through.
  • Strong interpersonal skills, with the ability to develop and maintain positive relationships across the organization.
  • Discretion in handling sensitive and confidential material.

Pay Range:
$45.00 - $50.70/hour

Ready to make your mark? Take the leap and apply directly here: - your application is in good hands.

Pay Range

$54.00 Hourly to $50.70 Hourly

About the Company

N

NextDeavor

NextDeavor offers a conscious approach to recruitment. We pride ourselves for our innovative selection and matching methods. Our core values are reflected in our culture; grounded in integrity, clarity, flexibility and cohesion. With this combination NextDeavor’s vision provides a collaborative solution to understanding talent and enriching human capital. Our approach brings a new dimension to the recruitment arena as organizations accurately match and select candidates based on their skills and cultural compatibility. While candidates are able to actively transition towards more engaging careers that fully utilize their skill set and allow for their professional development.

We are a forerunner in the recruitment world providing an algorithmically automated platform that simplifies the recruitment process while reducing overheads and increasing retention rates. With our specialized artificial intelligence platform, we are able to uncover new candidates, scaling the sourcing efforts of any talent acquisition team. NextDeavor matches technological advancements with meaningful candidate selection based on personality, job preferences and the ability for candidates to blend and enhance team dynamics.

The powerful dynamic of artificial intelligent technology interfaced with recruitment needs, means NextDeavor aligns talent, skills and culture seamlessly

COMPANY SIZE
1 to 9 employees
INDUSTRY
Other/Not Classified

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