Administrative Jobs in San Jose, CA
Front Porch Communities and Services
Cupertino, CA
Manages and oversees of occupancy functions including income certification; rent calculation; rent and deposit collection; delinquency reports; waiting lists; and related functions in accordance with HUD and Fair Housing requirements. •Manages occupancy needs; markets available apartments in accordance with HUD Occupancy, and Fair Housing guidelines; working directly with maintenance to prepare units for occupancy.
Way Forward Consulting
$88 - $90 HOUR
Mountain View, CA
Gather requirements for business processes and determine ways to optimize and improve Jira/Confluence organizational framework and identify where functionality needs to improve to meet user requests; propose Jira add-ons and plugins to enhance productivity, then follow through according to our processes to install, test, and roll out. • Configure Confluence pages with Jira dashboards and reports and implement and enforce JIRA hygiene practices; use Confluence to document detailed processes related to the use of Jira for different Initiative lifecycle phases such as Requirements Intake, Roadmap Planning, Execution, Delivery, and Support.
New Level Resources
$17 - $32 undefined
San Jose, CA
Our employees enjoy a work culture that promotes Our legal team and hand-selected team of support staff are focused on client service, empathy, resolve, teamwork, and more than anything else, real-world results. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
TalentBurst, Inc.
$60 - $66.19 HOUR
Santa Clara, CA
Upkeep and Support: Manage day-to-day support of Gainsight users, including fielding questions, ad-hoc customizations, design and implementation of core functionality, workflow adjustments, and user administration, security, and permissions. Job Description:Gainsight Administrators play a crucial role in driving value for customers across the lifecycle, thanks to the workflows they configure as a member of the Customer Success Operations team.
Nesco Resource
San Jose, CA
Microsoft Office experience, advanced excel skills, project management, strong communication skills (oral and written), English (spoken and written), fast typing, time management, bilingual (Spanish) a plus, and database management a plus. General administrative duties related to Human Resources.
CommonWealth Central Credit Union
$29.65 HOUR
San Jose, CA
Performing escrow analysis and disbursements pursuant to established policies and procedures; processing reconveyances and payoff demands; reviewing and recommending subordination request for approval. Interacting frequently with external business partners such as title companies, appraisers, escrow vendors, county recorder offices, and other service providers.
CommonWealth Central Credit Union
$29.65 HOUR
San Jose, CA
Performing escrow analysis and disbursements pursuant to established policies and procedures; processing reconveyances and payoff demands; reviewing and recommending subordination request for approval. Interacting frequently with external business partners such as title companies, appraisers, escrow vendors, county recorder offices, and other service providers.
Virtual Company
$20 - $23 HOUR
East Paolo Alto, CA
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Accede Solutions Inc
San Jose, CA
With a track record of successfully recruiting key human capital leaders, we have earned a reputation for insightful and nuanced cultural advisory work built on a platform of strong capability supported by a rigorous and artful approach in assessing cultural fit. "The Medical Records Specialist is responsible for providing clerical and administrative support necessary to ensure delivery of clinical care and efficient clinical documentation flow and revenue cycle operations.
Collabera
$32 - $34 HOUR
Palo Alto, CA
Duties:The responsibilities focus on administrative support tasks, including:Reimbursements & PCard management – Handling financial transactions, expense reports, and procurement card-related tasks. Clinical phone line management – Answering and directing calls, assisting with patient inquiries, and ensuring smooth communication within the department.
California's Great America
$67800 - $88400 YEAR
SANTA CLARA, CA
Shift/Schedule Requirements: Ability to work various shifts and days including nights, weekends and holiday periods to meet business needs. Performs weekly/monthly close including preparing journal entries, reconciling all Bank accounts, BS accounts and updating schedules.
Collabera
$24 - $26 HOUR
Stanford, CA
Scan, upload, label, file, and email documents accurately and efficiently. Excel and Smartsheet for efficient data management, including VLOOKUP functions.
CareerBuilder Premium Subscription
Newark, CA
This organization is a reputable leader in education, treatment, and support services to children and adults with autism, intellectual, developmental, and behavioral diagnosis. They have been well known for over 150 years for supporting our local IDD communities living their best quality of life.
One Medical
$27 - $29 HOUR
PALO ALTO, CA
Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Lab Services Specialist/ Member Support Specialist (phlebotomist/Administrative Assistant) at one of our offices, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.
CareerBuilder Premium Subscription
San Jose, CA
We're looking for people from these great job categories — are you Administrative Assistant & Office support, a Customer Service Representative or a Data Entry Clerk who has good data entry skills? . If you're in their target demographic, then they need to know what you want in order to make products or services that you would buy.
Virtual Company
$20 - $25 HOUR
Menlo Park, CA
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
CareerBuilder Premium Subscription
Morgan Hill, CA
This organization is a reputable leader in education, treatment, and support services to children and adults with autism, intellectual, developmental, and behavioral diagnosis. They have been well known for over 150 years for supporting our local IDD communities living their best quality of life.
Edward Jones
$26.1 - $31 undefined
Ladera, CA
Part-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for:Medical and prescription drug coverage, Health Savings Account and Flexible Spending Account, Voluntary Benefits (such as accident, hospital indemnity, and critical illness), Well-being programs (such as the Employee Assistance Program), and. Edward Jones is prohibited from hiring individuals with certain specified criminal history as set forth in Section 3(a)(39) and 15(b)(4) and Rule 17a-3(a)(12) of the Securities and Exchange Act of 1934, and conducts background reviews consistent with FINRA Rule 3110(e).
San Jose Administrative Jobs Overview
Most businesses, organizations, and government offices rely on administrative professionals to ensure that operations go smoothly. As an administrative employee, you’ll likely handle clerical tasks, take phone calls, schedule meetings, keep track of company invoices, create memos and reports, and do basic bookkeeping. If this sounds like something you’d excel at, you can look for administrative jobs on Monster.
To work as an administrative professional, you’ll need excellent communication, decision-making, organizational, and problem-solving skills. Plus, it helps to possess computer skills and the ability to operate standard office equipment such as a fax machine, printer, or copier.
The day-to-day duties of an administrative employee typically include:
- answering or transferring phone calls and taking messages.
- updating calendars and scheduling appointments.
- setting up staff meetings.
- handling incoming mail and faxes.
- preparing invoices, memos, and reports.
- updating and maintaining databases.
- editing documents.
- bookkeeping.
Administrative employees can work for private businesses, corporations, financial institutions, schools, hospitals, municipalities, and government agencies. As an administrative professional, you can expect to work a fixed, full-time schedule or during business hours.
You can expand your search for administrative jobs by checking out these similar positions:
About Working in San Jose, California
Lots of people have found their way to San Jose. Specifically, 1,800,000 residents live in the Bay Area city known as the "Capital of Silicon Valley." Nearly 13% of all San Jose jobs are in the tech, computer, and electronics industry—15 times the national average. Fittingly, the Tech Interactive museum and the U.S. Patent and Trademark Office are located there. Through the years, people of diverse heritages have found a place where they can stay in San Jose. Among the many colorful neighborhoods in the city are Little Portugal, Japantown, Little Italy, and Little Saigon, each with authentic eateries, architecture, shops, and entertainment.
Just a few of the world-famous tech companies headquartered in San Jose are eBay, Cisco, Adobe, and PayPal. If you're thinking of relocating for a San Jose job, you can really breathe in San Jose: Expect good air quality and sunny, warm weather with an average of just 17 inches of rain and 257 sunny days per year. And if you don't find the right-fit job in San Jose, you can expand your job search to the surrounding communities of Milpitas, Mountain View, and Palo Alto.
Update Your San Jose Administrative Resume
Your resume is the first step to proving your value to potential employers. Before you hit that “apply” button, make sure yours is updated with newly acquired skills and experience and written to perfection. Your final resume should be easy to ready, clear, concise, and error-free. Need more help? Check out Monster’s resume samples for midlevel administrative assistants and entry-level admins.
Many employers spend countless hours sorting through resumes. Sending a cover letter is a great way to get your resume noticed. A good cover letter should sell your skills and show potential employers that you’re a viable candidate. See our administrative assistant cover letter sample to learn how to write and format your cover letter.
How Much Do Administrative Jobs Pay in San Jose, California?
Got money on your mind? You should! Make sure you’re getting paid what you’re worth. Our Salary Tools can help you understand what you can expect to make in administrative jobs in San Jose, California, as well as the skills that can boost your value and what the next steps in your career might be. Right now, the median administrative assistant pay in San Jose is $20.24 per hour, which is 21% higher than the national average.
Find Your Next San Jose Administrative Job. Monster Can Help Get You Started
Are you prepared for a career in administrative? If so, set up your profile on Monster for free and begin clicking on those administrative jobs. When you sign up with us, you’ll receive custom job alerts and expert advice on how to negotiate your salary in San Jose, how to nail your job interview, and more.