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Administrative Jobs in Jacksonville, FL

Executive Assistant (Aerospace, Manufacturing, Engineering)

Peoplr

Jacksonville, FL

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JOB DETAILS
SKILLS
Administrative Skills, Aerospace and Defense, Artificial Intelligence (AI), Aviation Industry, Calendar Management, Career Counseling, Communication Skills, Compensation and Benefits, Consulting, Customer Support/Service, Detail Oriented, Documentation, Executive Assistant Skills , High School Diploma, Human Resources, Leadership, Manufacturing, Manufacturing Operations, Microsoft Office, Multitasking, Operations Management, Organizational Skills, Outplacement, Plan Meetings, Presentation/Verbal Skills, Project Tracking, Sales, Time Management, Writing Skills
LOCATION
Jacksonville, FL
POSTED
2 days ago
Job Description
We are searching for an Executive Assistant forour client in the aerospace and manufacturing industry. As a reliable, strategic executor, you'll directly support executive leadership in both work and life so they can focus on the bigger picture. This is a full-time, onsite position.

What You'll Do (Key Responsibilities)

As an Executive Assistant, you will:

  • Provide comprehensive executive support by managing calendars, communications, meetings, and company activities while ensuring timely follow-ups and action items.
  • Coordinate reports, presentations, and business documentation, including materials related to manufacturing operations, aerospace projects, and certifications.
  • Support cross-departmental projects by tracking deadlines, organizing information, and leveraging AI tools to streamline administrative workflows.
  • Manage administrative and operational tasks, including documentation processing, organized filing systems, and serving as a trusted gatekeeper and point of contact.
  • Deliver high-level personal assistance by coordinating appointments, household and vendor services, and handling confidential personal errands with discretion.
Compensation & Benefits
  • Competitive hourly wage and year-end bonus
  • Medical, dental, vision, life & disability, and 401(k)
Required Qualifications
  • Proven success in an executive assistant role providing executive, administrative, and personal support, preferably in a company of less than 50 employees
  • Proficiency in Microsoft Office Suite
  • Excellent written and verbal communication skills
  • Organization skills; ability to multitask effectively
  • Professional, discrete, and able to maintain confidentiality
  • High attention to detail
  • Ability to thrive independently in a fast-paced, deadline-driven environment
  • High school diploma
Preferred Qualifications
  • Experience in aerospace, manufacturing, engineering, or similar technical industries
  • Proficiency with AI tools
  • College degree


About the Client

You will be supporting the members of the executive team for Lamar Aero (aviation parts manufacturing) and its affiliates, OTM Tactical (sales of guns and ammo), Teleios Manufacturing (manufactures airplane parts and parts for suppressors) and Resilient Suppressors (sales of suppressors). These are close-knit, family-run businesses full of hardworking employees who strive to provide excellent, timely service to their customers. They value family, health, and coming together to celebrate wins at the end of the day with happy hours and potlucks.

About Peoplr

Peoplr is a national Human Resources consulting firm that delivers fractional HR solutions, recruiting services, and outplacement/career coaching services. Check us out at www.mypeoplr.com.

Peoplr is proud to be an Equal Opportunity Employer. All job applicants will receive consideration for employment.We do not discriminate based upon race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, other non-merit-based factors, or any other characteristic protected by federal, state, or local laws.

Peoplr is committed to providing equal opportunity and reasonable accommodation for people with disabilities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call 844-577-1940 or email recruiting@mypeoplr.com.

About the Company

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Peoplr

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