Executive Assistant

Position Summary

The Executive Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prioritizing projects and all related duties.

Schedule:

Flexible, may require some evening and weekends

Primary Duties and Responsibilities

Prepares correspondence, reports, agendas and spreadsheets

Arranges appointments, conferences and travel

Coordinate meetings, take meeting minutes, maintains files

General office duties: filing, faxing, photo copying and order office supplies for department

Manages multiple calendars

Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses

Handles phones and assists visitors and interacts with various vendors

Prepares expense reports

Prepares presentations

Plans and coordinates multiple projects for completion

Handling of all incoming/outgoing correspondences for department

Maintain a positive working relationship with staff

Other duties as assigned by Executive Director