Executive Assistant, Amazon Shipping

Join a dynamic team at Amazon as an Executive Assistant where you"ll have the opportunity to provide comprehensive administrative support to senior leaders while managing complex calendars, travel arrangements, and administrative operations. This role offers exposure to high-impact business initiatives and the chance to collaborate with stakeholders across multiple organizations. If you are someone who takes initiative, communicates with clarity, and pays close attention to detail, this role offers the chance to make a real impact while growing your career at Amazon.

Key job responsibilities

• Maintain and manage multiple complex calendars for senior leadership, ensuring efficient time management and minimizing conflicts.
• Plan and coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reports.
• Organize and facilitate meetings, including preparing and distributing meeting materials, agendas, and meeting minutes.
• Manage inbox and correspondence, prioritizing urgent matters.
• Boosting morale, recognizing efforts, having fun at work, and encouraging others to do the same
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on pending action items
• Driving team mechanisms (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and team recognition)

Identify opportunities to improve processes and workflows in a creative way

• Partner with other Executive Assistants to ensure seamless administrative operations

A day in the life

Every day is different, but a typical day will involve managing a high volume of email, working with other Executive Assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.

About the team

Amazon Shipping is a true startup opportunity at Amazon; a big bet where you can work with tenured Amazon leaders, make decisions quickly with a high level of autonomy, and be creative with new ideas. There"s no need to know about shipping or logistics; the team is comprised of Amazonians from many backgrounds united by strong "Learn and Be Curious" and an entrepreneurial Day One spirit. If you want the freedom to be creative, learn every day, and deliver results without bureaucracy, this is the team for you.