Executive Assistant

About the Department

South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti-racist policy development, coupled with the skills to eliminate barriers that harm underrepresented people, is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multilingual individuals to apply for this position to help meet the needs of our diverse students and service district.

And if that isn't enough? We also offer:

• A healthy work/life balance for our employees, with the opportunity for flexible work schedules and remote work, depending on position and college needs
• The Clipper Coffee Corner serves Batdorf & Bronson coffee and a selection of delicious food
• A brand new Health & Wellness Center
• FREE Bus service every 15 minutes to downtown Olympia and beyond
• FREE parking on our campuses ¿ permits are not required
• On-campus child care
• Many walking paths that are marked and on nicely paved sidewalks
• SPSCC promotes wellness with a variety of workshops and events on campus
• Lots of activities with our Artist & Lecture series , which are FREE for staff and faculty
• Many community events in the Kenneth J. Minnaert Center for the Arts
• Employee Resource Groups (ERGs) that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally and affect their work at the College and their professional development. Current Employee Resource Groups include:
• Staff and Faculty of Color (SFOC) ERG - an employee network that strives to create an intentional and relational foundation for community and trust-building across different groups through shared values.
• The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.

About the Position:

South Puget Sound Community College (SPSCC) seeks a highly motivated and qualified individual for the position of Executive Assistant to the President's Office, Public Relations, Human Relations, and Information Technology Divisions, consistent with the mission and goals of the college.

The Executive Assistant handles sensitive and confidential matters, exercising good judgment, tact, and discretion in evaluating situations, solving problems, and making decisions. The position performs a variety of related advanced administrative support functions. Many duties and responsibilities are performed independently, with minimal supervision or supervisor approval.

The salary for this position ranges from $65,000 to $70,000 per year.

What You'll Do:

Responsibilities and duties of the Executive Assistant to the President's Office, Public Relations, Human Relations, and Information Technology Divisions include, but are not limited to, the following:

Duties:

• Provide executive-level administrative support to the Executive Technology Officer and Executive Human Resources Officer, including maintaining appointment calendars, scheduling meetings, and coordinating travel and registrations.
• Manage logistics of executive team meetings and retreats, including building agendas, gathering supporting materials, managing calendar invitations, and coordinating locations.
• Managing budgets for the Public Relations and Human Resources divisions, including managing multiple purchasing cards, evaluating costs and coordinating purchases, participating in annual budget preparations, and guiding departmental staff on purchasing and other administrative practices and procedures.
• Serving as the point of contact for internal and external customers and routing or responding to requests and inquiries.
• Providing additional administrative support for the Human Resources division including coordinating and supporting recurring meetings with bargaining units, supporting special events such as trainings and wellness events, completing administrative tasks such as filing, scanning, and archiving, maintaining college-wide data sets including organizational charts and anniversary list, and coordinating delivery and participation in employee surveys.
• Under direction of the College¿s public records officer, coordinates the public records program by receiving and managing public records requests, coordinating records searches, maintaining the request log, reviewing and redacting records for release as required by law, and communicating with requestors, College departments, and legal counsel.
• Completing or assisting with special projects, special events, and emerging initiatives as assigned.
• Serving as a member and/or recorder of designated college-wide committees, councils, and task forces.
• Performing other duties as assigned.

Qualifications You Possess:

Minimum Qualifications:

• High school diploma or equivalent AND three years of increasingly responsible administrative support experience. Degree may substitute for up to 2 years of experience.
• Demonstrated proficiency utilizing various software applications, including Microsoft Office 365 programs.
• Demonstrated ability to manage budgeting workflows and processes.
• Demonstrated experience or participation with persons from diverse backgrounds and a commitment to an inclusive and equitable working/learning environment.
• Cross-cultural communication -- Verbal and nonverbal communication skills in interaction with those who are culturally different from oneself.
• Flexibility -- The ability to respond and adapt to new and changing situations.

Preferred Qualifications:

• Knowledge of state government organization and administrative procedures.
• Experience with developing and managing government contracts.
• Experience working in a complex digital environment with modern toolsets.

To Apply:

Applications must be completed online and include the following attachments:

• Cover letter addressed to the Screening Committee, highlighting your ability to perform the responsibilities and competencies described in the job posting.
• Current resume/CV showing all educational and professional experience and demonstrating how you meet the minimum and any preferred qualifications.
• Copies of unofficial transcripts from institutions of higher education

Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.

Background Check Condition of Employment

Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.

Veterans Preference

Applicants who meet the minimum qualifications and wish to claim Veterans Preference must submit a copy of their United States Department of Veterans Affairs honorable discharge documentation. All personally identifiable information must be redacted prior to submission. Email the redacted documentation to sbutler-hill@spscc.edu , with the job number for which the applicant is applying clearly indicated in the subject line.

Benefit Information

A generous benefits package including medical, dental, vision, life insurance, long-term disability, retirement, and optional deferred compensation programs. The position is eligible to participate in the State Board Retirement Plan (SBRP) and Department of Retirement Systems (DRS). Employees have the option to participate in two tax-deferred retirement investment programs. For health benefit information, go to the Washington Health Care Authority .

Compensation

Your paycheck is part of your total compensation package, with employee benefits worth about 30% of your salary.

Vacation and Sick Leave

Annual leave includes vacation, 11 paid holidays, and 12 days of sick leave

For more benefits information, please visit our Employee Benefits website.

South Puget Sound Community College values diversity and is an Equal Opportunity Employer and Educator

SPSCC provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or veteran status. Prohibited sex discrimination includes sexual harassment, defined as unwelcome sexual conduct of various types. In accordance with the Americans with Disabilities Act (ADA) and the Rehabilitation Act, SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities.

Inquiries regarding non-discrimination policies, Title II, and Title IX may be directed to:

Lacy Neal / Executive Human Resources Officer /Title IX Coordinator

Phone: 360-596-5500

Email: Humanresourcesstaff@spscc.edu

Building 25, Room 220

2011 Mottman Rd SW

Olympia, WA 98512

For general SPSCC recruitment inquiries, please contact Sheemica Butler-Hill at sbutler-hill@spscc.edu .

South Puget Sound Community College is a smoke-free and drug-free environment.

Applicants who require accommodations in the application process or need materials in an alternative format may contact the Human Resources Office at (360) 596-5500.