Executive Assistant (Austin)

Executive Assistant

The HT Group is partnering with a reputable law firm to hire a highly organized and professional Executive Assistant to support senior leadership and a fast-paced legislative/legal affairs team. This role requires someone who can operate independently, manage competing priorities, and handle both executive-level business support and occasional personal assistant responsibilities with discretion and professionalism. This is a high-visibility position in a dynamic environment that requires strong communication skills, sound judgment, and the ability to thrive under pressure.

Downtown Austin TX (Onsite) | Comp DOE | Direct Hire

Responsibilities:

• Provide executive support to firm Partner as well as senior leadership and legal/policy teams
• Manage complex calendars, scheduling, travel arrangements, meetings, and time-sensitive priorities
• Serve as a gatekeeper for communications, helping prioritize requests and manage workflow efficiently
• Coordinate events, stakeholder meetings, receptions, and other high-level functions
• Prepare presentations, reports, briefing materials, agendas, and professional correspondence
• Support compliance and reporting activities, including tracking meetings, expenses, and related documentation
• Handle expense reports, billing support, document preparation, and general administrative tasks
• Assist with logistics, reservations, and special projects as needed
• Maintain confidentiality and professionalism in politically sensitive or high-profile environments

Qualifications

• Prior experience supporting executives, attorneys, or senior leadership in a fast-paced environment
• Legal or professional services industry experience preferred
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication abilities
• High level of professionalism, discretion, and attention to detail
• Ability to work independently with minimal supervision
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel
• Experience coordinating travel, meetings, and event logistics
• Comfortable handling shifting priorities and occasional after-hours support when needed

Additional Information

• Full-time, onsite position
• Professional office environment
• Monday–Friday schedule with flexibility for extended hours during busy periods