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Executive Assistant

Health By Design

Austin, TX

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JOB DETAILS
SKILLS
Administrative Skills, Artificial Intelligence (AI), Automation, Communication Skills, Cost Control, Detail Oriented, Establish Priorities, Executive Assistant Skills , Google Apps, Healthcare, Healthcare Software, Investment Services, Leadership, Mail Processing, Nutrition Therapy, Organizational Skills, Personal Care, Plan Meetings, Presentation/Verbal Skills, Process Development, Productivity Management, Relationship Management, Sales Management, Schedule Development, Software Design, Travel Planning, Writing Skills
LOCATION
Austin, TX
POSTED
Today
Company Summary:

Medici is a modern Executive Health Center and technology company focused on revolutionizing the healthcare experience. At our flagship clinic, we deliver premium, prevention-first executive health exams powered by advanced diagnostics and AI-driven insights. We are also the creators of Dr. Gabi, a groundbreaking AI health companion app designed to put the world's smartest, kindest doctor in everyone's pocket-delivering personalized health and nutrition guidance 24/7. Our mission is to create a world where proactive, deeply personal care is accessible to all-through both a luxury in-clinic experience and transformative technology.

About the Role
Medici is seeking an experienced Executive Assistant to support a member of the executive leadership team during an exciting period of growth. This is a high-trust, high-impact role for someone with strong executive support experience, exceptional judgment, discretion, and operational excellence. The ideal candidate has previously supported a founder, C-suite leader, or senior executive, knows how to manage competing priorities in a fast-paced environment, and is comfortable using modern tools and AI to improve efficiency. This person will play a critical role in helping the executive stay organized, prepared, and focused on the company's highest-priority initiatives.

Benefits:We offer a comprehensive benefits package, including health, dental, and vision insurance, and paid time off. Team members also enjoy access to advanced imaging technology, a supportive and forward-thinking clinical team, and unique perks such as discounts on IV therapy and M-Sculpt sessions, free onsite yoga, and catered healthy lunches.

Key Responsibilities:

  • Manage and prioritize the executive's calendar, ensuring alignment with company priorities
  • Coordinate complex travel arrangements and detailed itineraries
  • Prepare briefing materials for meetings, investor calls, and external engagements
  • Draft and manage correspondence on behalf of the Executive
  • Track follow-ups and ensure accountability across meetings and initiatives
  • Serve as a professional point of contact for investors, advisors, partners, and VIP clients
  • Support coordination of executive meetings, events, and stakeholder gatherings
  • Assist with thoughtful relationship management, including outreach and gift coordination
  • Improve systems and workflows using AI and productivity tools to increase efficiency
  • Maintain strict confidentiality and discretion with sensitive information
  • Provide general administrative support as needed to maintain executive momentum
Qualifications:
  • 5+ years of experience supporting a senior executive
  • Proven ability to manage complex schedules and shifting priorities
  • Strong written and verbal communication skillsHighly organized with strong attention to detail
  • Professional, polished, and comfortable interacting with senior stakeholders
  • Proficiency in Google Workspace (Docs, Sheets, Slides)Experience using AI and automation tools to streamline work processes
  • Bachelor's degree preferred
Why Join Us?
  • Medici is changing the healthcare system by delivering best-in-class preventive and complex condition care that dramatically improves outcomes, provides quick access to care, and significantly reduces medical costs with ambitious growth trajectory, we are attracting and cultivating team members who embody Medici values and are passionate about our mission to rebuild healthcare to what it should be.
Our Culture
  • Medici is a high-performing team that genuinely enjoys working together. We care deeply about our mission and about each other. We value personal ownership, strong communication, and supporting one another's growth. Health and wellness are part of our culture-both professionally and personally. Team gatherings have included yoga and sound bath sessions, trying new fitness classes together,playing pickleball and bowling together, and sharing farm-to-table dinners. We're ambitious and driven, but we also believe in balance, connection, and building a company we're proud of. We're a high-trust team. Leadership is supportive and available, but we don't micromanage-this role requires strong judgment, follow-through, and comfort working independently. We're also values-driven, and faith is important to our CEO and present in our culture; we welcome people of all backgrounds who align with how we work.


Important: This is a confidential search. All candidate submissions and inquiries must go through Elizabeth Barriga. Please do not contact members of the executive team regarding this role. Doing so may result in disqualification from consideration.

All Agency Engagement is through Elizabeth Barriga: [email protected]

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

About the Company

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Health By Design

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