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Executive Assistant

Cristcot

Austin, TX

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JOB DETAILS
SKILLS
Administrative Skills, Biology, Biotech and Pharmaceutical, Brand Strategy, Business Administration, Calendar Management, Communication Skills, Conflict Resolution, Continuous Improvement, Cross-Functional, Decision Support, Detail Oriented, Editing, Establish Priorities, Event Management, Executive Assistant Skills , Financial Operations, Healthcare Providers, High School Diploma, Human Resources, Interpersonal Skills, Leadership, Legal, Microsoft Office, Microsoft SharePoint, Multitasking, Operational Strategy, Operational Support, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Relationship Management, Sales Management, Schedule Development, Team Player, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Austin, TX
POSTED
Today
About Cristcot

We are in the business of addressing the problem within the problem. We focus on the details and connections that other, major pharma companies have left ignored for years. There are better ways, better drugs and better formulations and we will make them a reality by analyzing, understanding and solving the problems within the problems.

Job Summary

The Executive Assistant will serve as a trusted partner and provide high-level administrative support to Cristcot's Chief Financial Officer as well as broader operational support to the company, with a focus on enabling the successful execution of the company's inaugural ulcerative colitis (UC) therapy launch. This role facilitates smooth coordination of executive priorities to drive successful company objectives.

Primary Relationships

  • Within Cristcot, the Executive Assistant will collaborate closely with the Chief Financial Officer, senior leadership team, Finance, Operations/Legal, Human Resources, IT, and Commercial departments.
  • Outside Cristcot, the Executive Assistant will engage with external vendors, key stakeholders, and partners such as healthcare providers, consultants, and event organizers.
Primary Job Responsibilities

The Executive Assistant will provide broad strategic administrative and operational support to enhance executive efficiency and drive Cristcot's mission forward.

The activities of the Executive Assistant will include, but are not limited to:
  • Managing complex calendars, scheduling meetings, and ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teams.
  • Coordinating domestic and international travel arrangements for executives, including managing last-minute changes and handling urgent issues independently, ensuring alignment with business priorities.
  • Preparing and editing correspondence, presentations, meeting agendas, and reports, ensuring accuracy and alignment with Cristcot's brand and strategic objectives.
  • Serving as a liaison between executives and internal/external stakeholders, prioritizing inquiries, and fostering effective communication and relationship management.
  • Organizing and supporting high-impact meetings and launch-related events, with meticulous attention to detail.
  • Maintaining a focus on continuous improvement by juggling multiple tasks, demands, and scenarios, listening carefully, assessing objectively, and evaluating quickly and accurately.
  • Fostering and championing a company culture that encourages a positive work environment and teamwork.
  • Handling confidential information with discretion and maintaining organized records to support decision-making and compliance.
  • Serve as backup to the Executive Assistants of the CEO and CCO during absences or high-demand periods
Skills and Qualifications:
  • High School Diploma or Associate's degree in any discipline, with demonstrated administrative experience.
  • Preferably a Bachelor's degree in business administration, communications, or a related field.
  • 5+ years of experience supporting or leading executive administrative functions, with a proven track record of managing complex schedules and sensitive information.
  • Experience in the biopharmaceutical / life science industry a plus.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment while maintaining high work standards.
  • Build and maintain effective working relationships across all levels of the organization.
  • Coordinate cross-functional projects and ensure timely follow-up on key initiatives.
  • Strong communication skills, both written and verbal, with proficiency in Microsoft Office Suite and virtual collaboration tools (e.g., Teams, Zoom, SmartSheets, SharePoint).
  • Ability to anticipate challenges and effectively resolve conflict by identifying opportunities, exhibiting a high degree of personal initiative.
  • Exceptional interpersonal skills, exhibiting a positive attitude and a professional demeanor.
  • Ability to work independently, exercise sound judgment, and maintain confidentiality.
  • May occasionally require extended hours or weekend work during peak periods.
  • Ability to work onsite at our Austin, TX Headquarters.

About the Company

C

Cristcot

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