We are hiring on behalf of our client, a fast-growing digital marketing agency, for an Executive Assistant to the CEO. This role goes beyond traditional administrative support — it requires someone who can anticipate needs, manage priorities, and operate as a trusted partner to the CEO in a fast-paced, high-performance environment.
The ideal candidate is highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion.
Key Responsibilities
Act as the primary point of coordination between the CEO and internal/external stakeholders
Manage complex calendars across multiple time zones and resolve scheduling conflicts
Own inbox management, prioritization, and drafting communications on behalf of the CEO
Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed
Plan and manage travel logistics, including last-minute changes
Support execution of special projects and operational initiatives
Prepare reports, presentations, and internal communications
Maintain confidentiality across all executive and business matters
Proactively identify gaps, inefficiencies, and areas for improvement
Requirements
What We’re Looking For
3+ years of experience as an Executive Assistant or similar role supporting senior leadership
Strong organizational and multitasking abilities in fast-paced environments
Excellent written and verbal communication skills in English
High level of discretion and professionalism
Ability to work independently and make decisions with limited guidance
Strong problem-solving mindset and ownership attitude
Comfortable working across time zones and adapting to changing priorities
Tech-savvy with the ability to quickly learn new tools and systems
Tools & Systems
Google Workspace (e.g., Gmail, Calendar, Docs, Sheets, Slides)