Executive Assistant , AWS People Experience and Technology

The Executive Assistant (EA) to two dynamic Human resource Director"s is an exciting opportunity to work closely with the PXT senior leadership. This is your chance to be an instrumental part of empowering these leaders to be as efficient and effective as possible. This role is all about building strong trust and being relied upon to optimize the leader"s time.

ABOUT YOU

You are a flexible multitasker who thrives in a fast-paced environment and can work independently. Reporting to and supporting two HR Director"s, you will be able to quickly shift priorities and work with various internal stakeholders as different needs arise. You are comfortable operating in an agile environment, adapting to the challenges of a busy office, and possess solid experience successfully navigating the complexities of a large organization. You have proven experience as a strong team player with exceptional attention to detail.

This role requires five (5) days a week in office.

Key job responsibilities

As an Executive Assistant, you will…

• Manage the leaders calendar, including scheduling large and/or complex internal and external meetings while paying close attention to global time zones
• Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management
• Diligently submits and follows up on monthly expenses (personal and corporate, such as mobile phone bills and travel, both domestic and international) in a timely manner
• Provide relationship management support, which may include follow-up requests/calls, data entry, and more
• Identify administrative needs for the organization and initiate or willingly assist with projects to support those needs
• Perform other administrative support duties, as appropriate (e.g., visitor registration, food orders, parking, meeting note-taking, etc.)
• Coordinate internal team meetings and events/outings (All Hands, brainstorms, presentations, trainings, community outreach, etc.)
• Be willing and able to travel as needed to support leaders schedule and priorities