Executive Assistant
Location: Bellevue, WA (onsite MondayThursday, remote Fridays)
Salary Range: $90, 000 $110, 000, depending on experience and qualifications
Type: Full-time
Position Overview
We're seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide high-level administrative and operational support to our executive leadership team.
The ideal candidate has previous experience supporting C-suite executives or senior leadership, exceptional communication and organizational skills, and a strong interest in leveraging artificial intelligence to improve productivity and streamline daily operations.
This is more than a traditional administrative role. We're looking for someone who anticipates needs, takes ownership of complex responsibilities, and actively identifies opportunities to improve executive workflows through AI, automation, and modern technology.
This position requires a high degree of professionalism, discretion, adaptability, and the ability to thrive in a fast-paced, evolving startup environment.
Key Responsibilities
Executive & Administrative Support- Provide comprehensive administrative support to executive leadership, including complex calendar management, scheduling, meeting coordination, and prioritization of competing demands
- Act as a trusted partner to executives, anticipating needs, proactively resolving scheduling conflicts, and ensuring leadership remains focused on strategic priorities
- Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense reporting
- Prepare executive presentations, meeting agendas, reports, correspondence, and other business materials
- Manage confidential and sensitive information with the highest level of discretion and professionalism
- Track action items, deadlines, and follow-ups to ensure timely execution of executive priorities
- Serve as a professional point of contact between executives, employees, clients, and external stakeholders
AI & Process Optimization- Actively leverage AI tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms to enhance administrative efficiency and executive productivity
- Identify opportunities to automate repetitive administrative tasks, improve scheduling workflows, and streamline information management
- Use AI to assist with meeting preparation, research, document drafting, summarization, and executive reporting
- Develop and improve workflows that integrate AI-powered productivity tools into daily executive operations
- Stay informed about emerging AI technologies and proactively recommend tools or processes that improve organizational effectiveness
- Ensure responsible use of AI tools while maintaining strict confidentiality, data security, and accuracy standards
Executive Operations & Cross-Functional Coordination- Coordinate executive meetings, leadership offsites, company events, and other strategic initiatives
- Partner with HR, Finance, IT, and other departments to support executive priorities and operational needs
- Assist with special projects, research, and business initiatives as assigned by leadership
- Maintain organized documentation, records, and executive communication systems
- Support office-related coordination and administrative needs at our headquarters
- Help establish scalable processes and operational efficiencies as the company continues to grow
Qualifications
Required- 3+ years of previous Executive Assistant experience, preferably supporting C-suite executives, founders, or senior leadership
- Demonstrated experience managing complex executive calendars, travel arrangements, and confidential communications
- Strong proficiency with modern productivity tools, including Google Workspace, Microsoft Office, Slack, and virtual meeting platforms
- Experience using AI-powered tools such as ChatGPT, Claude, Microsoft Copilot, or similar technologies in a professional setting
- Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills, with a polished and professional approach
- Strong judgment, discretion, and ability to handle confidential information appropriately
- Proactive, resourceful, and solutions-oriented mindset with the ability to work independently
- Ability to adapt quickly to shifting priorities and operate effectively in a fast-paced environment
- Ability to work onsite Monday through Thursday, with Fridays remote
Preferred- Previous Executive Assistant experience in a technology, SaaS, AI, or high-growth startup environment
- Experience directly supporting a CEO, founder, or multiple C-suite executives
- Familiarity with AI-powered automation platforms and workflow tools such as Zapier, Notion AI, or similar solutions
- Experience coordinating international travel and supporting globally distributed teams
- Experience with project management tools and executive reporting
- Demonstrated success improving administrative processes through automation or technology
- Experience supporting executive-level meetings, board presentations, or strategic planning initiatives
What Success Looks Like
- Proactive Executive Support: Executive schedules, communications, and priorities are managed seamlessly, with potential issues anticipated and addressed before they arise
- AI-Driven Efficiency: AI tools and automation are actively incorporated into administrative workflows to reduce manual work and improve productivity
- Operational Excellence: Meetings, travel, projects, and executive deliverables are coordinated accurately and efficiently
- Strong Communication: Leadership and cross-functional stakeholders receive clear, timely, and professional communication
- Ownership & Accountability: Responsibilities are managed independently, deadlines are consistently met, and solutions are proactively identified
What We Offer
- Competitive salary and benefits package
- A supportive and inclusive work environment
- Competitive PTO
Who is Rainier Recruiting? Rainier Recruiting is a boutique, award winning national staffing agency and executive search firm. Using an approach that treats every candidate like an executive search, we offer positions in contract-to-hire, Full-Time, and executive search. Named the #1 Best Workplace in Washington State in 2022, recognized as a ClearlyRated Best of Staffing firm, and identified as a top recruitment firm by multiple business journals, Rainier Recruiting is fast becoming a respected company. We are no longer the best recruiters you have never heard of. Rainier Recruiting is also proud to share our clients have a 93% repeat business rate. Rainier Recruiting is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of every organization that we partner with.