Executive Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Professional

All Job Posting Locations:

Bogotá, Distrito Capital, Colombia

Job Description:

Johnson & Johnson is recruiting for an Executive Assistant, located in Bogotá, Colombia.

At Johnson & Johnson, we believe health is everything. The Executive Assistant plays a critical role in supporting senior leaders and enabling efficient business operations. This position serves as a trusted partner, managing executive priorities, coordinating complex schedules, and ensuring seamless communication across internal and external stakeholders. The role offers the opportunity to work in a dynamic, global organization while contributing to initiatives that help improve healthcare outcomes around the world.

Key Responsibilities

• Provide comprehensive administrative support to senior executives and leadership teams.
• Manage complex calendars, prioritize scheduling requests, and coordinate meetings across multiple time zones.
• Arrange domestic and international travel, including itineraries, accommodations, and expense reporting.
• Prepare presentations, reports, meeting materials, and correspondence with a high degree of accuracy and professionalism.
• Coordinate leadership meetings, town halls, and business reviews, including agenda preparation and follow-up actions.
• Track priorities, deadlines, and deliverables to ensure timely execution of business activities.
• Serve as a key point of contact for internal and external stakeholders, maintaining effective and professional communications.
• Support budget tracking, purchase orders, invoice processing, and other administrative business processes as needed.
• Maintain confidentiality of sensitive business information and executive communications.
• Identify opportunities to improve administrative processes and enhance operational efficiency.

Qualifications

Education

• Associate's degree, bachelor's degree, or equivalent combination of education and relevant experience required.
• Bachelor's degree in Business Administration, Communications, Management, or a related field preferred.

Experience and Skills

Required

• Minimum 3 years of experience providing administrative support to senior leaders or executives.
• Proven experience managing complex calendars, meetings, travel arrangements, and expense reports.
• Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to exercise sound judgment, discretion, and confidentiality.
• Strong attention to detail and commitment to delivering high-quality work.
• Demonstrates an understanding of AI concepts and frameworks, including awareness of responsible and ethical AI practices, and has experience generating effective prompts to boost efficiency and productivity.

Preferred

• Experience supporting executives within a multinational or matrixed organization.
• Knowledge of enterprise business systems and financial administration processes.
• Experience coordinating regional or global meetings and events.
• Advanced presentation preparation and business communication skills.
• Ability to anticipate executive needs and proactively resolve issues.
• Experience working with cross-functional teams and senior stakeholders.
• Continuous improvement mindset with a focus on operational excellence.

Other

• Fluency in Spanish and English required.
• Ability to work effectively across different cultures and time zones.
• Occasional domestic and/or international travel may be required.
• Must be legally authorized to work in Colombia.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com.

Required Skills:

English Language

Preferred Skills: