Executive Assistant

181018 Executive Assistant, Boston, MA, 6 Months Contract
Sigma, Inc is looking for an Executive Assistant to work onsite in Boston, MA.

Shift timings:

• 40 Hours/week
• 8 hrs/Day
• 07:30 AM - 04:00 PM

Executive Admin needed to support 2 people, one of which is the President of the hospital.

100% on-site role***

Responsibilities

• Represents Executive to high level internal and external constituents. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions. Establishes and maintains influential and strategic relationships at all levels of the organization.
• Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment.
• Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access.
• Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data.
• Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and preparation of materials for presentations.

Requirements:

• Manage calendars
• Assist with agenda planning, merging powerpoint presentations into one long deck for meetings, online meeting management (sharing slides, taking minutes), in person meeting management (pulling up and presenting powerpoint slides).
• Proactive management of the President's calendar is the most important - addressing conflicts in a proactive way.
• Must have recent experience as an executive admin, preferably with 3-5 years of experience and be proficient in powerpoint, excel and calendar management.

Must be separated from BILH for 6+ months to be considered.