Job Description
This Executive Assistant position is an opportunity in Boston, MA with a leading investment management firm paying $33/hour. This is an approximately 8-month temporary assignment expected to begin in late November/early December 2026 and run through mid-July 2027, with potential for extension and/or conversion. This position offers a hybrid schedule with 4 days onsite and 1 day remote per week.
Key Responsibilities:
- Provide administrative support to senior professionals across two client-facing teams
- Proactively manage complex calendars and scheduling in Microsoft Outlook
- Coordinate domestic and international travel, including transportation and hotel arrangements
- Prepare and distribute meeting materials and coordinate meeting logistics
- Schedule meetings, reserve conference rooms, coordinate visitors, and arrange catering
- Maintain contact information and meeting activity in Salesforce
- Assist with the preparation and distribution of monthly and quarterly reporting
- Process expense reimbursements through Workday
- Support department and team projects and provide email coverage as needed
Candidate Qualifications:
- Ideally 2+ years of Executive Assistant, administrative, or related professional experience; strong junior candidates may also be considered
- Direct experience managing calendars on behalf of other professionals required
- Strong Microsoft Outlook and calendar management skills
- Ability to support multiple individuals in a busy, fast-paced professional environment
- Undergraduate degree
- Strong organizational, interpersonal, verbal, and written communication skills
- Polished and professional communication style with the ability to interact effectively with senior-level professionals
- Proactive, adaptable, reliable, and eager to learn
- Strong attention to detail and proficiency with Microsoft Excel and Word
- Ability to prioritize effectively, exercise sound business judgment, and maintain confidentiality
Qualified candidates encouraged to apply for immediate consideration.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Numbers & Facts
| Location | Boston, Massachusetts |
| Job Type | Full-time, Employee |
| Industry | Staffing/Employment Agencies |
| Salary | $33 Per Hour |
| Company Size | 1,000 to 1,499 employees |
| Year Founded | 2000 |
| Website | https://www.beaconhillstaffing.com/ |
About Company
Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing.
Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
Or you can visit one of our branch locations www.beaconhillstaffing.com/locations
We look forward to working with you.
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