Pay Range: $36 - $42/hr
Reporting to the Hospital President, the Executive Assistant and Lead Administrator is responsible for supporting, and serving as a resource for the senior leadership team.
ESSENTIAL RESPONSIBILITIES / DUTIES:
Arrange on- and off-site meetings, events, appointments & travel with supporting materials as needed.
Manages calendars for multiple executives, including making appointments and prioritizing the most sensitive matters.
Drafts routine and complex correspondence, memos and/or reports as needed.
Performing minor accounting duties, such as submitting and tracking invoices for vendor payments.
Responsible for day-to-day office management tasks.
Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
Complete accurate and detailed leadership department expense reporting and other departmental reports.
Liaise with project stakeholders and all levels of management on an ongoing basis.
Coordinates and attends meetings as requested; prepares materials, coordinates logistics and may take minutes.
Prepares data for presentations as needed.
Inventory management for department supplies
Manages Kronos timekeeper, payroll and schedules as needed
Ensures the confidentiality of all reports, correspondence, materials, etc.
Performs other duties as assigned.
(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required)
Job Requirements
REQUIRED EDUCATION AND EXPERIENCE:
High school diploma or equivalent and 5+ years of experience as an Administrative Assistant, or equivalent combination of education and experience.
PREFERRED EDUCATION AND EXPERIENCE:
Bachelor's degree
Experience as an Executive Assistant
Experience in healthcare
KNOWLEDGE, SKILLS & ABILITIES (KSAs):
Strong knowledge of Microsoft Office Suite including: Word, Excel, Outlook, and PowerPoint.