Executive Assistant PMOUNTJP00001864
- Hourly pay: $40/hr
- Worksite: Leading digital streaming network (Burbank, CA 91502 - Onsite)
- W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
- 40 hours/week, 9 Month Assignment, (Possible extension/conversion)
A leading digital streaming network seeks an Executive Assistant to support two Vice Presidents in its original programming group, serving as a key liaison with internal teams and external partners, including agents, managers, producers, and talent.
Executive Assistant Responsibilities:
- Manage complex calendars for two executives, balancing shifting priorities and anticipating conflicts, and coordinate internal and external meetings, pitches, conference calls, and video conferences across multiple schedules and time zones.
- Manage incoming calls and correspondence, communicating priorities and ensuring timely follow-up, welcome visitors and coordinate in-person meeting logistics, and build strong working relationships with executive offices, internal departments, and external partners.
- Prepare meeting materials, maintain agendas, and track action items, and arrange travel, prepare itineraries, and submit accurate expense reports on time.
- Organize and maintain project files, scripts, submissions, contact lists, and development and current-series tracking documents, and track incoming materials, deadlines, and outstanding requests to keep projects moving.
- Provide logistical support for screenings, table reads, and other department activities, and handle sensitive business, creative, and personnel information with professionalism and discretion.
Executive Assistant Qualifications:
- 2+ years of administrative or executive support experience, preferably in entertainment.
- Bachelor's degree.
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, as well as video conferencing platforms.
- Excellent organizational skills and attention to detail, with the ability to manage multiple priorities accurately.
- Strong written and verbal communication skills, along with sound judgment and discretion with confidential information.
- Demonstrated interest in television, storytelling, and the entertainment industry.
- Agency desk experience is preferred.
- Experience supporting multiple executives and managing high-volume calendars and calls is preferred.
- Familiarity with television development, production, and the agency and management landscape is preferred.
- Experience coordinating with agents, managers, producers, talent, and senior executives is preferred.
Shift:
- 9:00 AM to 6:00 PM, with flexibility needed some days.
- About 5 hours/week of overtime expected.