Job ID
REQ-10083917
Jul 20, 2026
Spain
Available in: English
Summary
The Executive Assistant, CAR-T, Oncology will be responsible for the independent delivery of profound administrative services in a local and a global context. You will ensure service levels are delivered in line with site requirements.
About the Role
Step into a role where your organizational excellence and proactive mindset will directly support strategic leadership across international teams. As Executive Assistant to the Disease Area Head (DAH), CAR -T Oncology, you will be at the heart of global initiatives, ensuring seamless operations and enabling high-impact decision-making. This is more than an administrative position-it is a chance to shape how Novartis delivers innovation and collaboration across borders.Key ResponsibilitiesProvide executive-level administrative support to the DAH CAR-T, Oncology and a team of approximately 55 people across Commercial Supply and Clinical Trial Supply activities.Coordinate complex scheduling across global time zones for meetings and trainings.Organize logistics for international business travel and submit expense reportsManage on-site, off-site, and virtual meetings with precision and discretionLead administrative projects with defined scope, timelines, and deliverablesStreamline and optimize administrative processes for improved team efficiencyAct as liaison for departmental guidelines and services across internal teamsMaintain confidentiality while handling sensitive information and communicationsSupport cross-functional collaboration and contribute to special initiativesModel Novartis values through proactive ownership and operational excellenceEssential RequirementsFluent English speaker. Proven ability to manage multiple priorities with efficiency and professionalism Strong organizational skills and attention to detail in a fast-paced environment Excellent verbal and written communication skills across diverse audiences Demonstrated discretion in handling confidential and sensitive information Bachelor's degree or equivalent professional experience Advanced proficiency in MS Word, Excel, and PowerPoint Ability to work independently with minimal supervision High tolerance for deadlines and conflicting prioritiesDesirable RequirementsExperience supporting senior leadership in a global, matrixed organizationProven ability to manage cross-cultural interactions and foster inclusive collaborationRewardsAt Novartis, we're committed to reimagining medicine together - and rewarding the people who make it happen.The rewards of being part of our team go far beyond base pay and incentives. We also offer a variety of competitive benefits in kind to help you thrive personally and professionally, such as insurance plans, retirement plans, wellbeing resources and global recognition programs. In addition, we provide flexible and hybrid working options, where possible, and a minimum of 14 weeks paid parental leave.Expected Annual Base Salary Range for role:Spain: 30,500.00 - - 56,600.00 EUR AnnuallyThe salary offered is determined based on gender-neutral objectives, such as relevant skills, competencies and experience in accordance with the Novartis pay setting policy and upon joining Novartis will be reviewed periodically.In addition to your base salary, you may be eligible for a performance-based bonus depending on certain performance parameters. Further details will be provided during the application process.Pay equity is a fundamental principle of our employment policy and reflects our commitment to create a diverse, equitable and inclusive environment that treats all employees with dignity and respect, as outlined in our Code of Ethics.Read our brochure to learn more about our global total rewards offering: https://www.novartis.com/sites/novartis_com/files/novartis-life-handbook.pdfNote: Benefits and compensation may vary by country and are subject to local legal requirements, including provisions of collective bargaining agreements where applicable. A full overview of your compensation package, including any relevant collective bargaining agreement details applicable to your role based on your employment location and Novartis employer entity, will be communicated separately to you during the application process. Commitment to Diversity and Inclusion:Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients' lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-cultureBenefits and Rewards: Read our handbook to learn about all the ways we'll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients' lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-cultureBenefits and Rewards: Learn about all the ways we'll help you thrive personally and professionally.Read our handbook (PDF 30 MB)
Primary location salary range
€30,500.00 - €56,600.00
Division
International
Business Unit
Marketing
Location
Spain
Site
Barcelona Gran Vía
Company / Legal Entity
ES06 (FCRS = ES006) Novartis Farmacéutica, S.A.
Functional Area
Facilities & Administration
Job Type
Full time
Employment Type
Regular
Shift Work
No
Facilities & Administration International Spain
Job ID
REQ-10083917
Executive Assistant, CAR T, Oncology, CLS International
Apply to Job
Job ID
REQ-10083917
Executive Assistant, CAR T, Oncology, CLS International
Apply to Job
Novartis provides healthcare solutions that improve and extend people’s lives. We use science-based innovation to address some of society’s most challenging healthcare issues. We discover and develop breakthrough treatments and find new ways to deliver them to as many people as possible. Our company is focused on industry-leading divisions with innovation power and global scale: pharmaceuticals, eye care and generic medicines Novartis is headquartered in Basel, Switzerland. Novartis Group companies employ approximately 120,000 associates and its products are available in more than 180 countries around the world.