Executive Assistant

Executive Assistant Needed for Metal Finishing Company, Chicago, IL

Our client, a leading provider of electroless nickel plating solutions with over 120 years of industry experience, is seeking an experienced Executive Assistant. This full-time, direct hire opportunity; offers a collaborative work environment with regular M-F daytime business hours of 35-40 hours per week.

Job Responsibilities

• Provide high-level administrative support to executive leadership.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, presentations, and other business documents.
• Screen and direct phone calls, emails, and other communications.
• Coordinate travel arrangements and itineraries as needed.
• Organize meetings, prepare agendas, and record meeting notes when required.
• Maintain confidential files and sensitive business information.
• Assist with special projects and support day-to-day office operations.
• Coordinate with internal departments and external vendors to ensure smooth communication and workflow.
   

Job Requirements

• Previous Executive Assistant or senior administrative support experience required.
• Bachelor's degree in Business Administration or a related field preferred.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Professional demeanor with the ability to handle confidential information.
• Very high proficiency with MS Office, including Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
   

Compensation Package

This position provides a highly competitive salary along with Health insurance, Dental & Vision insurance, Life insurance, Short- and Long-Term Disability Insurance, 401K Retirement Plan available after year one, holiday and PTO (Paid time off).

If you or anyone you know is interested, qualified, and available, send your resume and answers to the questions below to emurawski@managedcarestaffers.com for immediate consideration.

1) How many years of Executive Assistant experience do you have?

2) Is a work location just west of the Fulton Market area in Chicago suitable for you?

3) Do you understand this position is ON SITE five day per week?

4) Do you have a bachelor’s degree?

5) What is your estimated typing speed?

6) What is your proficiency with MS Office, especially Word, Excel, and PowerPoint?

o   Average

o   Advanced

7) Are you bilingual in English and Spanish (preferred)?