Executive Assistant

1. Get it Done         2. Ride the Wave              3. Add Value      4. Exhibit Passion

• Base Salary: $70,000-$90,000 based on experience
• Eligible for year-end and performance bonuses 
• 401K
• Health & dental insurance 
• PTO and Paid Holidays

• 5+ Years related experience  

• Proven experience as an executive assistant or similar role supporting C-level executives.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with a keen attention to detail.
• Has the ability to “drive” a project to the finish line  
• Highly proficient in Outlook, OneDrive, SharePoint, and Word; basic proficiency in Excel 
• Ability to maintain confidentiality and exercise sound judgment in all interactions.
• Flexibility and adaptability to work in a fast-paced environment and manage multiple priorities.
• Previous experience in the real estate industry is a plus but not required

• Act as the primary point of contact for the Leadership Team, managing schedules, appointments, and correspondence
• Proactively manage calendars by anticipating conflicts, prioritizing commitments, and recommending adjustments to maximize effectiveness
• Hold leadership accountable to meetings, deadlines, and action items by tracking follow-ups and ensuring commitments are closed out
• Coordinate and prioritize meetings, conferences, and travel arrangements, ensuring all logistics are well-planned and executed seamlessly
• Prepare agendas, briefing materials, and follow-up notes to ensure meetings are productive and outcomes are clearly documented

• Support communication across the Leadership Team, including voicemail and inbox triage, organization, and drafting responses as appropriate
• Prepare, edit, and format correspondence, reports, presentations, and internal documents
• Serve as a gatekeeper for incoming requests, helping filter, prioritize, and route information effectively
• Maintain organized digital and physical filing systems to ensure information is easily accessible

• Oversee ad-hoc projects as assigned and drive them to completion, coordinating across departments as needed
• Conduct research and compile data to support leadership decision-making
• Assist in the preparation of board and leadership meetings, including agenda creation, document distribution, and meeting minutes
• Identify opportunities to improve administrative processes, workflows, and internal coordination

• Handle sensitive and confidential information with discretion and professionalism at all times
• Collaborate closely with members of the Leadership Team and provide support on special projects as required
• Assist with personal or time-sensitive duties for leadership, as needed

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