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Administrative Jobs in Chicago, IL

Executive Assistant

Apolis

Chicago, IL

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JOB DETAILS
SALARY
$32–$36 Per Hour
SKILLS
Calendar Management, Communication Skills, Consulting, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Financial Reporting, HRIS/HRMS, Leadership, Logistics, Microsoft Office, Microsoft Outlook, Multitasking, Organizational Skills, Peoplesoft, Schedule Development, Travel Planning
LOCATION
Chicago, IL
POSTED
1 day ago
Executive Assistant
Location: Chicago, IL (60606)
Duration: 6-month contract-to-hire

Need two professional references at the time of submission.

Overview
Our client is seeking an experienced Executive Assistant to support the newly appointed President of the organization. This is a high-visibility role requiring a proactive, highly organized professional who can operate as a trusted partner and “second brain” to executive leadership.

Key Responsibilities
  • Manage complex, high-volume calendars, scheduling meetings across multiple stakeholders
  • Coordinate travel arrangements including flights, itineraries, and logistics
  • Prepare and manage expense reports and financial documentation
  • Serve as a gatekeeper and primary point of contact for the executive
  • Support executive communications and ensure alignment with priorities
  • Coordinate office operations, including supplies, logistics, and guest hosting
  • Anticipate needs and proactively support leadership in a fast-paced environment

Qualifications
  • Bachelor’s degree required
  • 8+ years of Executive Assistant experience supporting senior leadership
  • Proven experience managing complex scheduling and executive priorities
  • Strong background in travel coordination and expense management
  • Experience working in fast-paced, high-visibility environments

Technical Skills
  • Advanced Microsoft Office skills (especially Outlook)
  • Experience with HRIS systems preferred (e.g., UKG, Workday, PeopleSoft)
Preferred Experience
  • Higher education industry experience (nice-to-have)
  • Experience supporting leadership within complex or multi-entity organizations

Key Soft Skills
  • Highly proactive with strong anticipatory thinking
  • Exceptional organizational and prioritization skills
  • High attention to detail
  • Ability to manage multiple competing priorities seamlessly
  • Strong executive presence and communication skills
  • Confidence in guiding and keeping leadership on track

About the Company

A

Apolis

Since 1996, RJT has provided successful SAP, Oracle, and IT consulting solutions and staffing services to clients around the world. The new Apolis brings you the same personalized service fortified with a greater array of IT solutions, global expertise, and cost-management strategies.

We are a global IT consultancy that seamlessly integrates experts and leading-edge solutions into your organization so you can focus on what really matters.

COMPANY SIZE
500 to 999 employees
INDUSTRY
Computer/IT Services
EMPLOYEE BENEFITS
Paid Sick Days, Employee Referral Program, Employee Events, Retirement / Pension Plans
WEBSITE
https://www.apolisrises.com/

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