Executive Assistant, CIO (AA 5) DOH9012

Executive Assistant, CIO (AA 5) DOH9012

Salary

$5,011.00 - $6,870.00 Monthly

Location

Thurston County - Tumwater, WA

Job Type

Full Time - Permanent

Remote Employment

Flexible/Hybrid

Job Number

DOH9012

Department

Dept. of Health

Division

Office of Innovation and Technology (OIT)

Opening Date

10/07/2026

Closing Date

10/14/2026 11:59 PM Pacific

Salary Information

The high end of the salary range, Step M is typically a longevity step

• Description
• Benefits
• Questions

Description

Executive Assistant, CIO

This recruitment is open to Washington residents and those residing in Idaho or Oregon. This position is eligible for hybrid work, with onsite work at our Tumwater office 1-2 days per week.

The Opportunity

As the Executive Assistant to the Chief Information Officer (CIO), you will serve as the CIO's principal administrative partner and the lead administrative professional for Technology Operations. You'll manage complex executive priorities, coordinate work across leadership and administrative teams, and keep high-level assignments, meetings, correspondence, and projects moving forward.

You'll work closely with the CIO, Deputy CIO, Technology Operations Leadership Team, and administrative professionals across the agency. As a member of the Technology Operations Leadership Team and Agency Lead Administrative Support Team, you'll have a broad view of division priorities and play an important role in creating effective administrative processes that support the people and technology behind DOH's work.

Key Responsibilities:

• Manage executive operations for the CIO, including a complex calendar, meetings, travel, correspondence, priorities, preparatory materials, and follow-up activities.
• Coordinate leadership priorities and assignments by tracking commitments, establishing timelines, maintaining planning tools, and ensuring work is completed accurately and on time.
• Lead administrative operations for Technology Operations by assigning and coordinating work, reviewing work products, mentoring administrative staff, documenting procedures, and supporting cross-training.
• Coordinate executive and leadership meetings by developing agendas, scheduling presenters, preparing materials, documenting decisions and assignments, and managing follow-up.
• Manage executive correspondence and administrative decisions using delegated authority to review, edit, format, route, and approve administrative matters, including purchases up to $5,000.
• Coordinate personnel administration for Technology Operations, including recruitment and hiring activities, position actions, staffing records, organizational charts, separations, and offboarding.
• Improve administrative processes by evaluating current practices, identifying opportunities for greater consistency and efficiency, and coordinating procedures and best practices across administrative teams.
• Lead administrative coordination for special projects and events, including major IT initiatives, all-staff meetings, leadership meetings, supervisor roundtables, recognition activities, and other high-visibility division priorities.

Why You'll Love This Role

• You'll work closely with executive leadership and have visibility into priorities and decisions across Technology Operations.
• You'll have the opportunity to lead administrative practices, improve processes, mentor others, and shape how work gets done across the division.
• Your work will strengthen the operations behind the technology and services DOH employees rely on to serve communities across Washington.
• You'll contribute to DOH's public health mission by helping leaders and teams stay organized, connected, and focused on the work that supports people throughout the state.

What you Bring

You're an organized and thoughtful administrative professional who is comfortable working with senior leaders, navigating competing priorities, and taking ownership of complex work. You communicate clearly, exercise good judgment with sensitive information, and know how to keep people, projects, and details moving without losing sight of the bigger picture. You're also a collaborative lead who enjoys sharing knowledge, improving processes, and creating an environment where administrative teams can do their best work.

Required Qualifications

There are multiple pathways to qualify for this position. You must meet one of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.

• Experience providing senior-level administrative or executive support, including managing complex calendars, coordinating meetings, tracking assignments and deadlines, preparing materials, and supporting multiple competing priorities.
• Experience coordinating complex schedules, meetings, events, or projects involving multiple participants, priorities, and deadlines.
• Experience preparing, reviewing, editing, and formatting professional correspondence, reports, meeting materials, or other business documents for accuracy, clarity, and appropriate content.
• Experience handling confidential or sensitive information using sound judgment and discretion.
• Experience coordinating or leading the work of others, such as assigning or prioritizing work, providing guidance, mentoring or training staff, monitoring completion of assignments, or improving team processes.
• Experience evaluating administrative processes and implementing or recommending improvements to workflows, procedures, or business practices.
• Proficiency using Microsoft 365 including Outlook, Word, Excel, and PowerPoint to manage email and calendars, prepare documents and presentations, organize information, and collaborate with others.

Required Competencies:

• Cultural Humility - You are curious, self-aware, and open to perspectives and experiences different from your own. You will continue to learn, reflect on your own assumptions and biases, adapt your approach, and build respectful relationships where different cultures, identities, and perspectives are valued.
• Equity and Inclusion - You are committed to creating an environment where people feel valued, included, and supported. You will consider how decisions affect people with different backgrounds and experiences, remove barriers where possible, and incorporate diverse perspectives and lived experiences into your work.
• People Impact Orientation - You understand that how you work can have a meaningful impact on others. You will seek to understand the needs and experiences of the people affected by your work, take responsibility for your impact, and adjust your approach when needed to create better outcomes.

Preferred Qualifications

• Experience supporting executive or senior organizational leadership.
• Experience serving in a lead or supervisory role, including coordinating work, providing guidance, mentoring or training staff, and supporting team workflow.
• Experience supporting human resources administrative processes, such as recruitment, personnel actions, onboarding/offboarding, or maintaining staff records.
• Experience supporting procurement, purchasing, travel, payroll/timekeeping, vendor invoicing, public records, or records management activities.
• Proficiency with tools such as SharePoint, Visio, OneDrive, Microsoft Teams, or similar platforms used for collaboration, document management, process mapping, and information sharing.

Employee Benefits

We want you to have the support and benefits you need to do your best work while building a career that fits your life. As a DOH employee, you'll have access to a comprehensive benefits package that supports your health, financial well-being, and work-life balance, with resources to support you now and help you plan for the future. Learn more about DOH benefits and what it's like to work with us by visiting Work@Health.

The Office of Innovation and Technology

Technology and data powering public health.

The Office of Innovation and Technology (OIT) provides the technology, data, and digital services that support DOH programs and public health partners across Washington. Our specialized teams work together to build, secure, modernize, and support the systems that power public health operations, data exchange, laboratory services, emergency response, and informed decision-making. We foster curiosity, innovation, and continuous improvement to create reliable, connected technology solutions that help DOH better serve communities across Washington.

About the Washington State Department of Health

Were nearly 2,000 professionals across Washington working together to protect and improve community health. Guided by our values of Equity, Innovation, and Engagement, we address health disparities, respond to emerging challenges, and strengthen systems that support resilience. At DOH, we help reduce barriers, collaborate with diverse communities, and champion equitable health outcomes. We're passionate people who are driven to make a difference in public health. Explore more about the Department of Health, our programs, and our impact by visiting our website.

What to Expect (Working Conditions):

The following describes the working conditions of this position, with or without reasonable accommodation.

Work Setting, Hazards, Tools and Equipment

This is a hybrid position with 1-2 days of onsite work each week at the DOH Town Center 1 location in Tumwater. When working onsite, you'll primarily work in an office and cubicle environment, with extended periods of desk and computer work and time spent in meetings. The work environment may include frequent interruptions, conversations, and other typical office distractions. You'll also regularly interact with employees, partners, and members of the public, including people who may be frustrated or upset. The DOH campus is a smoke-free, drug-free, alcohol-free, and scent-neutral environment. This position may also participate in public health emergency preparedness and response activities.

Schedule and Travel

You'll typically work Monday through Friday, 8 a.m. to 5 p.m., with flexibility for an approved alternative schedule. This is a fast-paced role where you'll manage multiple priorities, deadlines, interruptions, and changing needs throughout the day. Occasional work beyond 40 hours may be needed to meet critical deadlines or support public health emergency response activities. You'll occasionally travel within Washington for meetings, conferences, and training.

Representation

This position is represented by the Washington Federation of State Employees (WFSE).

APPLICATION DIRECTIONS:

We encourage you to apply

If you meet the required qualifications for this position; we want to hear from you. Desired qualifications describe additional experience, knowledge or skills that may be helpful in the role, but they are not required to be considered for the position. We welcome applicants with different backgrounds, experiences, identities, and perspectives.

To be considered, you must complete the online application in full and submit all required materials. Incomplete applications or applications missing required materials will not be considered. When completing your application, please include the following required materials:

• Cover letter: describing your qualifications for this specific position
• Resume: that details your applicable experience and education.
• Three (3) professional references: We require 3 professional references including at least one current or recent supervisor.

Veterans Preference: We value the experience and skill veterans bring to the workforce and encourage veterans, transitioning service members, and military spouses to apply. Eligible veterans may qualify for veterans' preference in accordance with Washington State Law. If you are claiming veterans' preference, you must attach your applicable DD-214 documentation to your application. Please redact your social security number, date of birth, and any other sensitive information before uploading and attaching the document.

Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.

DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran's status, military status, genetic information, sexual orientation, gender expression, or gender identity.

Questions and Accommodations: If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Shawnelle Goalder at employment@doh.wa.gov and reference DOH9004.

Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.

SUBSCRIBE to DOH Job Alerts

Supplemental Information

This recruitment may be used to fill additional positions in the same job classification across the agency. After the current position(s) are filled, the candidate pool may remain active for up to 60 days and may be considered for other vacancies.

To be considered, please follow the application instructions and complete all required application materials. Information provided in your supplemental question responses, including education and experience, must be supported by your applicant profile.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

01

Are you legally authorized to work in the United States?

• Yes
• No

02

Will you now or in the future require sponsorship for employment visa status? (e.g. H-1B, F1, TN, etc.) DOH is not an E-Verify agency]

• Yes
• No

03

How would you describe your experience providing senior-level administrative or executive support, including managing complex calendars, coordinating meetings, tracking assignments and deadlines, preparing materials, and supporting multiple competing priorities?

• a. I have not performed this activity or do not have this experience.
• b. I have some exposure to this activity, typically through observation, receiving training, or supporting someone else who was responsible for it.
• c. I have independently performed this activity.
• d. I have independently and regularly performed this activity, including in complex or non-routine situations, and have extensive knowledge in this area.

04

How would you describe your experience coordinating complex schedules, meetings, events, or projects involving multiple participants, priorities, and deadlines?

• a. I have not performed this activity or do not have this experience.
• b. I have some exposure to this activity, typically through observation, receiving training, or supporting someone else who was responsible for it.
• c. I have independently performed this activity.
• d. I have independently and regularly performed this activity, including in complex or non-routine situations, and have extensive knowledge in this area.

05

How would you describe your experience preparing, reviewing, editing, and formatting professional correspondence, reports, meeting materials, or other business documents for accuracy, clarity, and appropriate content?

• a. I have not performed this activity or do not have this experience.
• b. I have some exposure to this activity, typically through observation, receiving training, or supporting someone else who was responsible for it.
• c. I have independently performed this activity.
• d. I have independently and regularly performed this activity, including in complex or non-routine situations, and have extensive knowledge in this area.

06

How would you describe your experience handling confidential or sensitive information using sound judgment and discretion?

• a. I have not performed this activity or do not have this experience.
• b. I have some exposure to this activity, typically through observation, receiving training, or supporting someone else who was responsible for it.
• c. I have independently performed this activity.
• d. I have independently and regularly performed this activity, including in complex or non-routine situations, and have extensive knowledge in this area.

07

How would you describe your experience coordinating or leading the work of others, such as assigning or prioritizing work, providing guidance, mentoring or training staff, monitoring completion of assignments, or improving team processes?

• a. I have not performed this activity or do not have this experience.
• b. I have some exposure to this activity, typically through observation, receiving training, or supporting someone else who was responsible for it.
• c. I have independently performed this activity.
• d. I have independently and regularly performed this activity, including in complex or non-routine situations, and have extensive knowledge in this area.

08

How would you describe your experience evaluating administrative processes and implementing or recommending improvements to workflows, procedures, or business practices?

• a. I have not performed this activity or do not have this experience.
• b. I have some exposure to this activity, typically through observation, receiving training, or supporting someone else who was responsible for it.
• c. I have independently performed this activity.
• d. I have independently and regularly performed this activity, including in complex or non-routine situations, and have extensive knowledge in this area.

09

How would you describe your proficiency using Microsoft 365 including Outlook, Word, Excel, and PowerPoint to manage email and calendars, prepare documents and presentations, organize information, and collaborate with others?

• a. I have not performed this activity or do not have proficiency in this area.
• b. I have some exposure to this activity, typically through observation, receiving training, or supporting someone else who was responsible for it.
• c. I have the proficiency needed to perform this activity and use the Microsoft 365 tools described independently.
• d. I have advanced proficiency in the listed Microsoft 365 tools and can independently perform this activity, including in complex or non-routine situations.

10

In 500 words or less, please identify the Microsoft 365 applications in which you are proficient and describe your level of proficiency with each. Include examples of how you have used these applications to manage email and calendars, prepare documents and presentations, organize or analyze information, or collaborate with others.[

11

Experience supporting executive or senior organizational leadership?

• a. I have not performed this activity or do not have this experience.
• b. I have some exposure to this activity, typically through observation, receiving training, or supporting someone else who was responsible for it.
• c. I have independently performed this activity.
• d. I have independently and regularly performed this activity, including in complex or non-routine situations, and have extensive knowledge in this area.

12

How would you describe your experience serving in a lead or supervisory role, including coordinating work, providing guidance, mentoring or training staff, and supporting team workflow?

• a. I have not performed this activity or do not have this experience.
• b. I have some exposure to this activity, typically through observation, receiving training, or supporting someone else who was responsible for it.
• c. I have independently performed this activity.
• d. I have independently and regularly performed this activity, including in complex or non-routine situations, and have extensive knowledge in this area.

13

How would you describe your experience supporting human resources administrative processes, such as recruitment, personnel actions, onboarding/offboarding, or maintaining staff records?

• a. I have not performed this activity or do not have this experience.
• b. I have some exposure to this activity, typically through observation, receiving training, or supporting someone else who was responsible for it.
• c. I have independently performed this activity.
• d. I have independently and regularly performed this activity, including in complex or non-routine situations, and have extensive knowledge in this area.

14

How would you describe your experience supporting procurement, purchasing, travel, payroll/timekeeping, vendor invoicing, public records, or records management activities?

• a. I have not performed this activity or do not have this experience.
• b. I have some exposure to this activity, typically through observation, receiving training, or supporting someone else who was responsible for it.
• c. I have independently performed this activity.
• d. I have independently and regularly performed this activity, including in complex or non-routine situations, and have extensive knowledge in this area.

15

How would you describe your proficiency with tools such as SharePoint, Visio, OneDrive, Microsoft Teams, or similar platforms used for collaboration, document management, process mapping, and information sharing?

• a. I have not performed this activity or do not have proficiency in this area.
• b. I have some exposure to this activity, typically through observation, receiving training, or supporting someone else who was responsible for it.
• c. I have the proficiency needed to perform these activities independently.
• d. I have advanced proficiency in some or all these tools and can independently perform this activity, including in complex or non-routine situations.

16

If you selected option C or D above, in 500 words or less, please identify the tools or platforms in which you are proficient and briefly describe your level of proficiency with each, including examples of how you have used them for collaboration, document management, process mapping, or information sharing (write N/A if you did not select option C or D)

17

I have reviewed my responses to the supplemental questions for accuracy and understand they cannot be changed once the job announcement closes.

• Yes
• No

Required Question

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov