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Executive Assistant

Imprimis

Dallas, TX

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JOB DETAILS
SALARY
$70,000–$80,000 Per Year
SKILLS
Audiovisual, Board Meeting, Calendar Management, Catering Services, Communication Skills, Conference Management, Consulting, Detail Oriented, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Follow Through, Interpersonal Skills, Leadership, Logistics, Microsoft Office, Microsoft Outlook, Multiplatform/Cross-Platform, On Site Support, Onboarding, Organizational Development/Management, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project Management Software, Project Schedule, Salesforce.com, Social Media, Time Management, Travel Planning, Website Management, Willing to Travel, Writing Skills
LOCATION
Dallas, TX
POSTED
Today
About the Job

EXECUTIVE ASSISTANT TO CEO/COO

CONTRACT TO HIRE | HYBRID | DALLAS, TX

$70K- $80K range depending on experience

We are seeking a highly organized and proactive Executive Assistant toprovide comprehensive support to the C-Suite and leadership team. This role is pivotal in ensuring seamless operations, enabling executives to focus on strategic priorities, and contributing to initiatives that drive impactful outcomes.

If you thrive in a fast-paced, mission-driven environment, excel at anticipating needs, and enjoy being at the center of dynamic projects, this is an excellent opportunity to make a meaningful difference.

Key Responsibilities:

Executive Support & Calendar Management:

  • Proactively manage complex calendars across multiple platforms, anticipating conflicts and aligning priorities.
  • Prepare executives for meetings by compiling agendas, materials, and briefing documents.
  • Anticipate needs and resolve potential issues before they arise.
Travel & Conference Coordination:
  • Coordinate domestic and international travel arrangements, balancing logistics, preferences, and cost considerations.
  • Manage all aspects of conference participation, including registration, travel, lodging, presentation preparation, and on-site support.
  • Ensure executives are fully prepared for external meetings, events, and speaking engagements.
Meeting & Event Support:
  • Plan and execute high-level internal and external meetings, including board meetings, advisory sessions, and partner convenings.
  • Oversee logistics such as venue selection, catering, A/V support, materials preparation, and follow-up communication.
  • Assist with internal events, team-building initiatives, and company retreats.
Operations & Reporting:
  • Support organizational reporting by collecting, organizing, and preparing necessary documentation for grants, contracts, and internal initiatives.
  • Track key deadlines and ensure follow-through on executive commitments and priorities.
  • Provide light HR and onboarding support to help new team members integrate successfully.
Communications & Presence:
  • Draft, edit, and format executive correspondence, presentations, and other professional documents.
  • Assist with managing the organization's digital presence, including website updates and social media activity.
  • Represent the executive team professionally and effectively when interacting with internal and external stakeholders.
Qualifications:
  • Bachelor's degree or equivalent professional experience.
  • 5+ years of experience supporting senior executives in a dynamic, fast-paced environment.
  • Proven ability to manage multiple calendars, competing priorities, and complex projects.
  • Strong experience with travel planning and event logistics.
  • Exceptional written and verbal communication skills, with strong interpersonal abilities.
  • High level of discretion in handling confidential and sensitive information.
  • Proficiency with Microsoft Office Suite, Google Workspace, and scheduling/project management tools (e.g., Monday.com, Outlook).
  • Experience with Salesforce and social media management tools preferred.
  • Self-starter with excellent judgment, problem-solving skills, and meticulous attention to detail.


Amazing opportunity with a growing company! Please send your resume to recruiting@imprimis.com for immediate review as we are interviewing immediately in this thriving market! Thank you and we look forward to partnering with you! APPLY TODAY!!!!

About the Company

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Imprimis

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