Executive Assistant

AGE-SE

Dallas, TX

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JOB DETAILS

SKILLS

Administrative Skills, Aviation Industry, Business Administration, Calendar Management, Communication Skills, Detail Oriented, Email Management/Administration, Establish Priorities, Executive Assistant Skills , Finance, Identify Issues, Interpersonal Skills, Leadership, Manufacturing, Meeting Minutes, Mentoring, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Network Operations Center, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Structural Engineering, Team Player, Telephone Skills, Time Management, Willing to Travel, Writing Skills

LOCATION

Dallas, TX

POSTED

1 day ago

Executive Assistant

Build Your Future with AG&E

AG&E Associates is expanding rapidly, and we are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our CEO.

This is an exciting opportunity to become a trustedpartner to the Chief Executive Officer, providing high-level administrative support, strategic enablement, enterprise-level operations, coordination and leadership support within a leading engineering firm. This role acts as an extension of the CEO - ensuring priorities are coordinated, communications are aligned, and execution is seamless across internal and external stakeholders.

Who We Are

AG&E Associates is a global structural engineering firm headquartered in Dallas, TX. Since 2004, we have grown to 350+ employees across 9 U.S. offices, with additional locations in Brazil and India. We are known for technical excellence, collaboration, and commitment to high-quality client solutions.

Sectors We Operate In:

Mission Critical and Data Centers
Aviation
Advanced Manufacturing

What You Will Do

Manage complex, high-priority calendars, schedule meetings, and resolve conflicts.
Act as the primary point of contact, screening calls, managing emails, and drafting correspondence.
Organize detailed, multi-city domestic and international travel, including flights, hotels, and transportation.
Coordinate and organize stakeholder meetings, taking minutes, creating agendas, and preparing presentations and reports.
Maintain strict discretion with sensitive company, financial, and personnel information.
Act as a strategic barometer for the CEO by maintaining awareness of organizational priorities, risks, and sensitivities, ensuring the CEO remains informed of key commitments, decisions, and follow-ups.
Maintain strong awareness of organizational dynamics, risks, and opportunities to anticipate needs and proactively address issues.
Serve as a trusted gatekeeper and connective bridge for the CEO, facilitating seamless communication while maintaining credibility, trust, and executive presence.
Demonstrate AG&E's core values and sound judgment with internal or external contacts and stakeholders.

What You Bring

5+ years of progressive executive administrative experience or senior executive support experience, with significant time supporting C-suite or CEO level leaders.
Four-year college degree or equivalent experience require (Business Administration, Communications, or a related field preferred).
Experience with calendar management and travel booking platforms.
Excellent interpersonal and verbal/written communication skills.
Strong commitment to detail with excellent organization and prioritization skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Office 365, etc.)
Excellent leadership, time management, and resourceful problem-solving skills.
Strong attention to detail with the ability to identify issues early and deliver under tight deadlines.
High level of discretion and professionalism in handling confidential information.

Why Join AG&E

At AG&E, you'll work in a supportive and highly collaborative environment that encourages teamwork. We prioritize mentorship, hands-on learning, and early responsibility empowering younger engineers to contribute meaningfully to projects while learning from experienced professionals.

Benefits include:

Medical, dental, vision, life, AD&D, disability, and voluntary benefits
Health Savings Account (HSA) and Flexible Spending Account (FSA) options
Paid time off and paid holidays
401(k) retirement savings plan with company match
Employee Assistance Program

Executive Assistant

AGE-SE

Dallas, TX

About the Company

AGE-SE

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